MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, June 20, 2023 at 1:00 P.m. - 4:00 P.m.

Middlesex County Building

399 Ridout Street North, London

THE MEETING WILL BE AVAILABLE AS FOLLOWS:
https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the May 23, 2023 Meeting of County Council

4.b

Closed Session Minutes of the May 23, 2023 Meeting of County Council

• THAT the Minutes of the May 23, 2023 Meeting of County Council and the Minutes of the May 23, 2023 Closed Session of County Council be approved as presented, and

  THAT the recommendations made by Committee of the Whole as set out in the Minutes of the May 23, 2023 Meeting of adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

2023 Borrowing By-Law

Report from Cindy Howard, General Manager of Finance and Community Services

• THAT the necessary borrowing by-law for 2023 authorizing the borrowing of funds with a maximum limit of $2,000,000 at any one time be presented to County Council for approval.

5.a.2

Middlesex Supports 2023-2024

Report from Cindy Howard, General Manager of Finance & Community Services and Joe Winser, Manager of Social Services

• THAT County Council approve the $5,691 that was not allocated be divided evenly ($711.38) and provided to the eight lower tier Middlesex County municipalities to support children and youth in sports and/or recreation;

  AND THAT County Council approve the following financial support through the Middlesex Supports program with the knowledge that funding will not be provided until programs are actually operating for the following funders; and that the necessary by-laws authorizing the Warden and the Clerk to sign the agreements be approved:

  • Merrymount Family Support and Crisis Care - Mutual Aid for Parenting Program - $10,000
  • Family Services Thames Valley - Counselling for children and families - $64,900
  • Southwest Middlesex - Can I Play Too? - $6,500
  • Strathroy/Caradoc - Can I Play Too? - $10,000
  • Middlesex County Library - Supporting Children’s Healthy Development through the promotion of Early Literacy in the Home - $2,500
  • Children’s Aid Society - Swim Passes - $500
  • The Western University Students’ Council (USC) - Early Outreach Conference - $5,000

5.a.3

Warden's Activity Report

Report from Cathy Burghardt-Jesson, Warden

• THAT the Middlesex County Warden’s Activity Report be received for information.

5.a.4

Western Ontario Warden's Caucus

Report from Cathy Burghardt-Jesson, Warden

• THAT the Western Ontario Wardens’ Caucus Report be received for information;

  THAT Middlesex County request the WOWC to confirm the Middlesex County Warden may delegate its WOWC Director role to a member of County Council to establish consistency of representation over the four year term of Council;

  THAT pending the WOWC confirmation of the WOWC By-law No. 1 interpretation, Middlesex County Council approve a full term appointment to the WOWC Director position.

5.a.5

2023 Insurance Renewal

Report from Chris Traini, Deputy CAO, County Engineer and Cindy Howard, Deputy CAO, County Treasurer

• That the proposed 2023/24 insurance program as submitted by Intact Public Entities Inc. with a premium of $1,240,597 for twelve months plus applicable taxes to June 30, 2024 be approved.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.a.1

Middlesex London Ontario Health Team - Primary Care Recruitment

Presentation from Amber Alpaugh-Bishop, Lead, Middlesex London Ontario Health Team  (MLOHT), Melissa Linseman, Primary Care Transformation Lead, London Middlesex Primary Care Alliance (LMPCA) and Jane Tillmann, Advisor Health Workforce, Ontario Health

• THAT the Middlesex London Ontario Health Team - Primary Care Recruitment presentation be received for information and that Council approve the financial contribution of $20,000 for the next 3 years.

9.b

REPORTS FROM COUNTY OFFICERS

9.b.1

Industrial Assessment - A Review of Middlesex County Industrial Tax Base & Improvement Methodologies

Report from Bill Rayburn, CAO

• THAT the Industrial Assessment - A Review of Middlesex County Industrial Tax Base & Improvement Methodologies report be received for information.

9.b.2

Consolidated Municipal Service Manager (CMSM) Overview

Report from Bill Rayburn, CAO

• THAT the Consolidated Municipal Service Manager (CMSM) Overview be received for information.

9.c

ACTION ITEMS

9.c.1

Middlesex Municipal Day

Report from Paul Shipway, Acting Manager of Legislative Services/County Clerk

• THAT the Middlesex Municipal Association host list for Middlesex Municipal Day, starting in 2024, be as follows, Township of Lucan Biddulph, Township of Strathroy-Caradoc, Municipality of Southwest Middlesex, Municipality of Middlesex Centre, Village of Newbury, Township of Adelaide Metcalfe, Municipality of Thames Centre, Municipality of North Middlesex;

  AND THAT the Mayor of the host municipality chair and/or determine the chair of Middlesex Municipal Day;

  AND THAT Middlesex County maintain the financials for the Middlesex Municipal Association, inclusive of setting annual membership dues to support Middlesex Municipal Day;

  AND THAT Middlesex County staff support host municipality staff in planning Middlesex Municipal Day.

9.c.2

Proposed Plan of Subdivision, Municipality of Southwest Middlesex, File No. 39T-SM2101, Utopia Custom Homes Inc.

Report from Durk Vanderwerff, Director of Planning and Development

• THAT the proposed Plan of Subdivision (File No. 39T-SM2101) be granted draft plan approval subject to conditions and that a Notice of Decision be circulated as required by the Planning Act and that the Notice of Decision indicate that all written and oral submissions received on the application were considered; the effect of which helped to make an informed recommendation and decision.

9.c.3

Homeless Prevention Program Funding Update

Report from Cindy Howard, General Manager of Finance & Community Services and Joe Winser, Manager of Social Services

• THAT Council approve the Middlesex Accommodation Program contract as attached to this report and authorize the General Manager of Finance and Community Services, Cindy Howard, to execute the agreement on behalf of the Corporation.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

General Payables April 28, 2023 to June 8, 2023 totaling $482,916.34 

9.d.2

ITS Payables April 28, 2023 to June 8, 2023 totaling $130,401.38

9.d.3

Library Payables April 28, 2023 to June 8, 2023 totaling $83,101.38

9.d.4

MLPS Payables April 28, 2023 to June 8, 2023 totaling $1,526,924.28

9.d.5

Planning Payables April 28, 2023 to June 8, 2023 totaling 8,636.25

9.d.6

Roads Payables April 28, 2023 to June 8, 2023 totaling $1,644,802.57

9.d.7

Social Services Payables April 28, 2023 to June 8, 2023 totaling $1,168,066.98

9.d.8

Strathmere Lodge Payables April 28, 2023 to June 8, 2023 totaling $271,766.71

9.d.9

Economic Development Payables April 28, 2023 to June 8, 2023 totaling $29,200.02

9.d.10

Electronic Payments May 2023

• THAT Items 9.d.1 to 9.d.10 be received for information.

9.d.11

ROMA Update - May 18, 2023

9.d.12

MNRF Letter - Streamlining of Approvals under the Aggregate Resources Act and Supporting Policy

9.d.13

911 and You Pamphlet - The Middlesex County 911 System

9.d.14

Board of Health Update - May 2023

9.d.15

Public Notice - Oxford County Water and Wastewater Master Plan

9.d.16

Strathmere Lodge Census Report for May 2023

Report from Brent Kerwin, Strathmere Lodge Administrator

9.d.17

Road Department Construction Update - June 12, 2023

Report from Ryan Hillinger, Engineering Supervisor

9.d.18

Minutes of the May 23, 2023 Meeting of the Library Board

9.d.19

Budget Variance Report - May 2023

Report from Cindy Howard, County Treasurer / General Manager of Finance and Community Services

• THAT Items 9.d.11 to 9.d.19 be received for information.

9.e

CLOSED SESSION

• THAT Committee of the Whole convene in Closed Session at ___pm in order to consider a proposed or pending acquisition or disposition of land by the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board in accordance with subsections 239(2)(c)(k).

9.e.1

Municipal Facilities

Report from Bill Rayburn, CAO

• THAT Committee of the Whole rise from Closed Session at ___pm.

9.f

RISE AND REPORT FROM CLOSED SESSION

• THAT Committee of the Whole rise at __pm.

10.

BY-LAWS

10.a

#7233 - A BY-LAW to Authorize the Borrowing of Sums in 2023

10.b

#7234 - A BY-LAW to Authorize the Creation of the MLPS Authority Board

10.c

#7235 - A BY-LAW to Approve the Terms of Reference for MLPS Authority Board

10.d

#7236 - A BY-LAW to appoint members of MLPS Authority Board

10.e

#7237 - A BY-LAW Designating Prescribed Rates of Speed on County Roads No. 1 to 81 Inclusive

10.f

#7238 - A BY-LAW to Authorize an Agreement under the Middlesex Supports Program - Merrymount

10.g

#7239 - A BY-LAW to Authorize an Agreement under the Middlesex Supports Program - Family Service Thames Valley

10.h

#7240 - A BY-LAW to Authorize an Agreement under the Middlesex Supports Program - Southwest Middlesex

10.i

#7241 - A BY-LAW to Authorize an Agreement under the Middlesex Supports Program - Strathroy-Caradoc

10.j

#7242 - A BY-LAW to Authorize an Agreement under the Middlesex Supports Program - Middlesex County Library

10.k

#7243 - A BY-LAW to Authorize an Agreement under the Middlesex Supports Program - Children's Aid Society

10.l

#7244 - A BY-LAW to Authorize an Agreement under the Middlesex Supports Program - Western University Students' Council

10.m

#7245 - A BY-LAW to Confirm the Proceedings of the June 20, 2023 meeting of County Council

• THAT the by-laws be given a first and second reading.

• THAT the By-Laws be given a third and final reading.

11.

ANNOUNCEMENTS

11.a

Next Meetings

Tuesday, July 18, 2023

Tuesday, August 15, 2023

Tuesday, September 12, 2023

12.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Paul Shipway, Acting Legislative Services Manager/Clerk to make a request. [email protected]

• That the meeting adjourn at ___ p.m.