MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, October 24, 2023 at 1:00 P.m. - 2:00 P.m.

Middlesex County Building

399 Ridout Street North, London

THE MEETING WILL BE AVAILABLE AS FOLLOWS:
https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the October 10, 2023 Meeting of County Council

• THAT the Minutes of the October 10, 2023 Meeting of County Council be approved as presented; and

  THAT the recommendations made by Committee of the Whole as set out in the Minutes of the October 10, 2023 Meeting be adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

Award of Request for Tender - T-4-2023 and T-13-2023 - Supply and Delivery of Two New 2024 68,000 LB G.V.W. Trucks with Combination Dump and Spreader Body, Snowplow Harness, Wing

Report from Chris Traini, County Engineer/Deputy CAO and Josh White, Procurement Services Manager

• THAT the County Engineer be authorized and directed to award the Request for Tender #T-4-T13-2023 to Premier Truck Group London in the amount of $759,715.00 before taxes;

  AND THAT the County Engineer be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

5.a.2

Award of Request for Tender - T-34-2023 - Supply and Delivery of One New Two-Wheel Drive Half-Ton Pickup Truck

Report from Chris Traini, County Engineer/Deputy CAO and Josh White, Procurement Services Manager

• THAT the County Engineer be authorized and directed to award the Request for Tender # T-34-2023 to Finch Auto Group in the amount of $52,626.50 before taxes;

  AND THAT the County Engineer be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor. 

5.a.3

Award of Request for Tender - T-38-2023 - Supply and Delivery of One New 4x4 Half-Ton Pickup Truck

Report from Chris Traini, County Engineer/Deputy CAO and Josh White, Procurement Services Manager

• THAT the County Engineer be authorized and directed to award the Request for Tender # T-38-2023 to Highbury Ford Sales Limited in the amount of $59,635.00 before taxes;

  AND THAT that the County Engineer be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

5.a.4

Middlesex County Warden's Activity Report

Report from Cathy Burghardt-Jesson, Warden

• THAT the Middlesex County Warden’s Activity Report be received for information.

5.a.5

Strategic Framework for Future Enhancements to the Wraparound Support Services Model and Continuum of Housing Alternatives

Report from Paul Shipway, Acting Manager of Legislative Services/County Clerk and Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the Strategic Framework for Future Enhancements to the Wraparound Support Services Model and Continuum of Housing Alternatives Report be received for information;

  AND THAT staff be directed to engage with the Municipality of Strathroy-Caradoc on wraparound support services opportunities.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.a.1

Audit Findings Report for the Year Ended December 31, 2022

Delegation from Ian Jeffreys, Lead Audit Engagement Partner, KPMG and Tiffany Harriott, Manager, Audit, KPMG

• THAT the Audit Findings Report for the year ended December 31, 2022 be received for information.

9.b

REPORTS FROM COUNTY OFFICERS

9.b.1

Middlesex County Library Services Update

Presentation from Lindsay Brock, Director of Library Services / CEO

• THAT the Middlesex County Library Services Update be received for information.

9.b.2

Middlesex Workforce Development Partnership

Presentation by Cara A. Finn, Director of Economic Development and Devin Vandenborn, Youth Workforce Education Coordinator

• THAT the Middlesex Workforce Development Partnership presentation be received for information.

9.c

ACTION ITEMS

9.c.1

Strathmere Lodge Roof Repairs

Report from Brent Kerwin, Strathmere Lodge Administrator

• THAT the Strathmere Lodge Administrator be directed to utilize section 11.1 of the Middlesex County Procurement Policy to award the Strathmere Lodge Roof Repairs at the recommendation of Garland Canada Inc. to Cordeiro Roofing in the amount of $78,900.00 before taxes;

  AND THAT the Administrator be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

9.c.2

Ministry of Long Term Care “Proactive” Compliance Inspection

Report from Brent Kerwin, Strathmere Lodge Administrator 

• THAT the Ministry of Long Term Care “Proactive” Compliance Inspection Report be received for information.

9.c.3

Speed Limit By-Law Fall Update

Report from Chris Traini, Deputy CAO/County Engineer

• THAT the revised by-law designating prescribed rates of speed on County Roads No. 1 to 81 inclusive be approved as presented and that the Warden and the County Clerk be authorized to execute the by-law at the November 7, 2023 council meeting.

9.c.4

2022 Consolidated Financial Statements

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the 2022 Consolidated Financial Statements of the Corporation of the County of Middlesex be accepted; and

  THAT the 2022 financial statements be posted on the County’s website. 

9.c.5

2022 Trust Financial Statements

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the 2022 Trust Financial Statements of the Corporation of the County of Middlesex be accepted; and

  THAT the 2022 Trust Financial Statements be posted on the County’s website.

9.c.6

2022 Middlesex London Paramedic Service Authority Financial Statements

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the 2022 Middlesex-London Paramedic Services Authority Financial Statements be accepted; and 

  THAT Financial Statements and Independent Auditor’s Report will be included in the next Middlesex-London Paramedic Services Authority Board agenda. 

9.c.7

2022 Middlesex County Library Financial Statements

Report from Cindy Howard, General Manager of Finance and Community Services/Treasury

• THAT the Middlesex County Library Board Financial Statements for the year ending December 31, 2022 be approved; and

  THAT the 2022 surplus be allocated as follows: $130,000 shall be applied towards the 2023 library operating costs, $40,000 shall be applied to the County 2023 budget and the remaining $29,812 shall be transferred to the County Tax Rate Stabilization reserve. The total surplus was $199,812.

9.c.8

2022 Surplus Report

Report from Cindy Howard, General Manager of Finance and Community Services/Treasury

• THAT the yearend surplus from the 2022 operating accounts in the amount of $2,101,547 ($2,071,735 (County) +$29,812 (Library)) be transferred to the tax rate stabilization reserve.

9.c.9

Budget Variance Report - September 2023

Report from Cindy Howard, County Treasurer

• THAT the Budget Variance Report – September 2023 be received for information; and

  THAT the 2023 Land Ambulance budget be updated to reflect the new 2023 projection based on actual funding received from the Ministry of Health.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

Electronic Payments - September 2023

9.d.2

Ontario Land Tribunal Appeal of Lucan Biddulph Official Plan Amendment No. 10: Municipal Comprehensive Review and General Official Plan Update; File No. 39-LB-OPA10

Report from Durk Vanderwerff, Director of Planning and Development

9.d.3

Strathmere Lodge Monthly Census Report for September2023

Report from Brent Kerwin, Strathmere Lodge Administrator 

9.d.4

Media Release - South Central Ontario Region: Government Leaders Meet to Discuss Issues - October 16, 2023

9.d.5

Minutes of the October 12, 2023 Meeting of the MLPS Authority Board

• THAT Items 9.d.1 to 9.d.4 be received for information.

9.e

CLOSED SESSION

9.f

RISE AND REPORT FROM CLOSED SESSION

• THAT Committee of the Whole rise at ___pm.

10.

BY-LAWS

10.a

#7254 - A BY-LAW to Confirm the Proceedings of the October 24, 2023 Meeting of County Council

• THAT the by-law be given a first and second reading.

• THAT the by-law be given a third and final reading.

11.

ANNOUNCEMENTS

11.a

Next Meetings

Tuesday, November 7, 2023

Tuesday, November 21, 2023

Tuesday, November 28, 2023 - Inaugural Meeting

Tuesday, December 12, 2023 

12.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Paul Shipway, Acting Legislative Services Manager/Clerk to make a request. [email protected]

• That the meeting adjourn at ___ p.m.