MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, July 18, 2023 at 1:00 P.m. - 2:00 P.m.

Middlesex County Building

399 Ridout Street North, London

THE MEETING WILL BE AVAILABLE AS FOLLOWS:
https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

---

1.

CALL TO ORDER AND WARDEN’S REMARKS

1.a

Acknowledgement of Middlesex-London Paramedic Services Ontario Medal for Paramedic Bravery Recipients

1.b

Warden's Charity Golf Tournament - Presentation of Proceeds

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the June 20, 2023 Meeting of County Council

4.b

Closed Session Minutes of the June 20, 2023 Meeting of County Council

• THAT the Minutes of the June 20, 2023 Meeting of County Council and the Minutes of the June 20, 2023 Closed Session of County Council be approved as presented, and

  THAT the recommendations made by Committee of the Whole as set out in the Minutes of the June 20, 2023 Meeting of adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

Request for Proposal # MLPS-2023-001 – Auto Body Repairs for Ambulances and Paramedic Response Vehicles

Report from Kelly Dolbear, Commander of Logistics, Middlesex-London Paramedic Service and Josh White, Procurement Services Manager

• THAT the Middlesex-London Paramedic Service Chief be authorized and directed to award the Request for Proposal # MLPS-2023-001 for Auto Body Repairs for Ambulances and Paramedic Response Vehicles to Colorworks Autobody Westman Collision in the estimated amount of $194,550.00 before taxes;

  AND THAT the Chief be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

5.a.2

Request for Proposal # MLPS-2023-002 – Land Ambulance Fleet Maintenance, Repairs, and Inspections

Report from Kelly Dolbear, Commander of Logistics, Middlesex-London Paramedic Service and Josh White, Procurement Services Manager

• THAT the Middlesex-London Paramedic Service Chief be authorized and directed to award the Request for Proposal # MLPS-2023-002 for Land Ambulance Fleet Maintenance, Repairs, and Inspections to Quarrie’s Tire and Auto in the estimated amount of $416,663.25 before taxes;

  AND THAT the Chief be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

5.a.3

Primary Care Recruitment, Transition into Practice and Retention Program Funding Request

Report from Cindy Howard, Deputy CAO/County Treasurer

• THAT the request for a financial contribution of $20,000 for 2023 not be approved in accordance with the Grants Finance Policy and given that the 2023 budget has already been approved;

  AND THAT the County continue to be an active partner with MLOHT and provide in-kind support.

5.a.4

Decentralization Strategy – Governance & Administration Centre

Report from Bill Rayburn, CAO and Chris Traini, Deputy CAO/County Engineer

• THAT staff be directed to utilize section 11.1 of the Middlesex County Procurement Policy to obtain architectural design services from Matter Architectural Studio for the design of a new governance and administration centre with funding provided from capital reserves.

5.a.5

Strathroy-Caradoc Loan from Capital Works Reserve Fund (County Loan Program)

Report from Cindy Howard, General Manager Finance and Community Services

• THAT Council not approve the non-growth loan for the amount of $1.1 million dollar for the Affordable Housing Project, as it does not meet the criteria of the current County Loan Program or Grants Finance Policy.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.b

REPORTS FROM COUNTY OFFICERS

9.b.1

Attainable Housing Review

Presentation from Cassandra Vink, Vink Consulting

• THAT the Attainable Housing Review presentation be received for information; 

  AND THAT the Attainable Housing Review Interim Final Report be received for information;

  AND THAT staff be directed to prepare an Attainable Housing Review Implementation Report.

9.c

ACTION ITEMS

9.c.1

5 Year Machinery Replacement Program

Report from Chris Traini, Deputy CAO/County Engineer

• THAT the 5-year Machinery Replacement Program be approved, and that the equipment scheduled for replacement in 2024 be tendered in the fall of 2023.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

General Payables June 9, 2023 to July 6, 2023 totaling $780,755.18

9.d.2

ITS Payables June 9, 2023 to July 6, 2023 totaling $190,748.36

9.d.3

Library Payables June 9, 2023 to July 6, 2023 totaling $324,768.15

9.d.4

MLPS Payables June 9, 2023 to July 6, 2023 totaling $1,209,790.86

9.d.5

Planning Payables June 9, 2023 to July 6, 2023 totaling $5,027.89

9.d.6

Roads Payables June 9, 2023 to July 6, 2023 totaling $1,320,995.60

9.d.7

Social Services Payables June 9, 2023 to July 6, 2023 totaling $1,068,303.43

9.d.8

Strathmere Lodge Payables June 9, 2023 to July 6, 2023 totaling $83,911.67

9.d.9

Economic Development Payables June 9, 2023 to July 6, 2023 totaling $24,371.14

9.d.10

Electronic Payments June 2023

• THAT Items 9.d.1 to 9.d.10 be received for information.

9.d.11

Ontario Land Tribunal Appeal of Proposed Plan of Subdivision File No. 39T-SC1901; Sifton Properties Limited; Strathroy-Caradoc

Report from Durk Vanderwerff, Director of Planning and Development

9.d.12

Final Approval of Rosewood Plan of Subdivision; Phase Two, File 39T-TC1701, Thames Centre

Report from Teresa Hill, Planning and Development Coordinator

9.d.13

WOWC Letter to Minister Clark - Proposed Provincial Planning Statement

9.d.14

Elgin County Warden's Charity Golf Tournament

9.d.15

Final Approval of C&L Group, Plan of Condominium; File 39T-MC-CDM2201, Municipality of Middlesex Centre

Report from Teresa Hill, Planning and Development Coordinator

9.d.16

Memo from Hon. Sylvia Jones - "Your Health" Models of Care Innovation Fund

9.d.17

Road Department Construction Update - July 18, 2023

Report from Ryan Hillinger, Engineering Supervisor

9.d.18

Waste Connection of Canada Letter - Ridge Landfill Notice of Commencement of Environmental Screening Report

9.d.19

Letter from MMAH - Municipal Modernization Funding Program and recent changes to the Planning Act

9.d.20

County Official Plan Amendment No. 3; Minister's Decision

Report from Durk Vanderwerff, Director of Planning and Development

9.d.21

Planning and Development Mid-Year Update

Report from Abby Heddle-Jacobs, Planner

9.d.22

Minutes of the June 20, 2023 Meeting of the Budget Committee

9.d.23

Minutes of the June 21, 2023 Meeting of the MLPS Authority Board

9.d.24

Letter from the Minister of Long Term Care - Final 2022-23 COVID-19 Prevention and Containment Payment

• THAT Items 9.d.11 to 9.d.24 be received for information.

9.e

CLOSED SESSION

9.f

RISE AND REPORT FROM CLOSED SESSION

• THAT Committee of the Whole rise at __ pm.

10.

BY-LAWS

10.a

#7246 - A BY-LAW to Confirm the Proceedings of the July 18, 2023 meeting of County Council

• THAT the by-law be given a first and second reading.

• THAT the by-law be given a third and final reading.

11.

ANNOUNCEMENTS

11.a

Next Meetings

Tuesday, August 15, 2023

Tuesday, September 12, 2023

Tuesday, September 26, 2023

12.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Paul Shipway, Acting Legislative Services Manager/Clerk to make a request. [email protected]

• That the meeting adjourn at ___ p.m.