MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, March 25, 2025 at 1:00 P.m. - 2:00 P.m.

Virtual Meeting

Livestream: 
The livestream of the meeting will be available as follows: https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the March 4, 2025 Visioning Session

4.b

Minutes of the March 11, 2025 Meeting of Middlesex County Council

4.c

Closed Session Minutes of the March 11, 2025 Meeting of Middlesex County Council

• THAT the Minutes of the March 4, 2025 Visioning Session and March 11, 2025 Meeting be approved as presented;

  THAT the Closed Session Minutes of the March 11, 2025 Meeting be approved as presented;

  AND THAT the recommendations made by Committee of the Whole as set out in the Minutes of the March 11, 2025 Meeting be adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

Middlesex County Loan Program: Municipality Thames Centre Application

Report from Cindy Howard, General Manager of Finance and & Community Services / Deputy CAO / County Treasurer and Josh White, Procurement Services Manager

• THAT the Middlesex County Loan Program: Municipality of Thames Centre Application report be received for information;

  THAT the Municipality of Thames Centre’s Middlesex County Loan Program application in the amount of $930,000.00 for the Thorndale Industrial Drain be approved;

  AND THAT a by-law be introduced at the March 25, 2025 Council meeting to:

  1. Authorize and approve the Loan Agreement with the Municipality of Thames Centre; and
  2. Authorize the Warden and the County Clerk to execute the Agreement.

5.a.2

Award of Tender #MC-2025-02 – Pike Road Bridge Replacement

Report from Chris Traini, County Engineer & Josh White, Procurement Services Manager

• THAT the Award of Tender # MC-2025-02 – Pike Road Bridge Replacement be received for information;

  THAT the County Engineer be authorized and directed to award the Request for Tender # MC-2025-02 to Hayman Construction Inc. in the amount of $5,829,893.97 before taxes;

  AND THAT the County Engineer be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.b

REPORTS FROM COUNTY OFFICERS

9.b.1

County Forestry Services Update

Presentation from Mark Brown, Woodlands Conservation Officer / Weed Inspector

• THAT the County Forestry Update be received for information.

9.b.2

Middlesex-London Paramedic Service Innovation Agenda

Presentation from Bill Rayburn, CAO

• THAT the Middlesex-London Paramedic Service Innovation Agenda presentation be received for information.

9.b.3

Ambulance Procurement Strategy

Presentation by Adam Bennett, Director of Paramedic Services

• THAT the Ambulance Procurement Strategy presentation be received for information.

9.c

ACTION ITEMS

9.c.1

Middlesex County Asset Management Plan (AMP)

Report from Paul Shipway, General Manager of Strategic Initiatives & Innovation

• THAT the 2025 Middlesex County Asset Management Report be received for information;

  AND THAT a by-law to adopt the 2025 Middlesex County Asset Management Plan and repeal By-law No. 6996 be introduced at the April 8, 2025 meeting of County Council.

9.c.2

Long-term Care Service Accountability Agreement (L-SAA) – Annual Declaration of Compliance

Report from Brent Kerwin, Strathmere Lodge Administrator

• THAT the Long-term Care Service Accountability Agreement (L-SAA) – Annual Declaration of Compliance report be received for information;

  THAT Schedule E (Declaration of Compliance) of the Long-Term Care Service Accountability Agreement (L-SAA) be approved;

  AND THAT the Warden be authorized to sign Schedule E on behalf of the County of Middlesex.

9.c.3

Provincially-required Annual Quality Improvement Plan - 2025/2026

Report from Brent Kerwin, Strathmere Lodge Administrator

• THAT the Provincially-required Annual Quality Improvement Plan – 2025/26 Report be received for information;

  THAT the 2024/25 Quality Improvement Plan be approved;

  AND THAT the Strathmere Lodge Administrator be directed to submit the Quality Improvement Plan to Health Quality Ontario.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

Thames Valley District School Board - Invitation to Community Planning & Facility Collaboration Opportunities Meeting Middlesex County

9.d.2

Final Approval of Wagstaff Place, Plan of Condominium; File 39T-SC-CDM2001, Municipality of Strathroy-Caradoc

Report from Teresa Hill, Planning & Development Coordinator

9.d.3

Middlesex County Procurements Awarded between the amounts of $100,000.00 and $250,000.00

Report from Josh White, Procurement Services Manager

9.d.4

Strathmere Lodge Monthly Census Report - February 2025

Report from Brent Kerwin, Strathmere Lodge Administrator

9.d.5

Minutes of the March 5, 2025 Planning Advisory Committee Meeting

9.d.6

Minutes of the March 10, 2025 MLPS Authority Board Meeting

• THAT items 9.d.1 to 9.d.6 be received for information.

• THAT Committee of the Whole rise at __pm.

10.

CLOSED SESSION

• THAT the next portion of the meeting be closed at ___ pm in order to consider the following: 

  10.a - Human Resources Matter. A personal matter pertaining to identifiable individuals, including municipal employees, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to the human resources matter, in accordance with subsections 239(2)(b) and (f) of the Municipal Act, 2001, as amended.

10.a

Human Resources Matter

10.b

Rise and Report from Closed Session

• THAT Council rise from Closed Session at __pm.

11.

BY-LAWS

11.a

#7322 - A BY-LAW to Adopt the 2025 Budget

11.b

#7323 - A BY-LAW to to Authorize an Agreement with The Corporation of the Municipality of Thames Centre through the Middlesex County Loan Program

11.c

#7324 - A BY-LAW to Confirm the Proceedings of the March 25, 2025 Meeting of County Council

• THAT the by-laws be given a first and second reading.

• THAT the by-laws be given a third and final reading.

12.

ANNOUNCEMENTS

12.a

Next Meetings

• Tuesday, April 8, 2025
• Tuesday, April 22, 2025
• Tuesday, May 13, 2025

12.b

Thames Valley District School Board's Community Planning & Facility Collaboration Opportunities Meeting

Date: Tuesday, April 29, 2025 at 1:00pm
Location: Middlesex County Building, 399 Ridout St N, London

12.c

2025 Middlesex Municipal Day

Date: Tuesday, May 6, 2025
Location: Caradoc Community Centre | 565 Lions Park Drive Mount Brydges, ON N0L 1W0

13.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Marci Ivanic, Legislative Services Manager/Clerk to make a request at [email protected]

• THAT the meeting adjourn at ___ p.m.