MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, February 14, 2023 at 1:00 P.m. - 4:00 P.m.

Middlesex County Building

399 Ridout Street North, London

THE MEETING WILL BE AVAILABLE AS FOLLOWS:
https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the January 17, 2023 meeting of County Council and the Committee of the Whole

• THAT the Minutes of the January 17, 2023 Meeting of Council and Committee of the Whole be approved as presented; and

  THAT the recommendations made by the Committee of the Whole as set out in the Minutes of the January 17, 2023 meeting be adopted.

4.b

Minutes of the January 17, 2023 Visioning Session

• THAT the Minutes of the January 17, 2023 Visioning Session be approved as presented.

5.

NEW BUSINESS

5.a

DELEGATIONS

5.a.1

Municipal Insurance Overview

Presentation from Tony Commisso, Regional Manager, Intact Public Entities

• THAT the Municipal Insurance Overview presentation be received for information.

5.b

ACTION ITEMS

5.b.1

Disposal of Decommissioned Stair Chairs and Ferno PAC RACS

MLEMS Authority Board Recommendations

• THAT the recommendations contained in Item 4.c. and Item 4.d. of the Minutes of the Monday, January 16, 2023 meeting of the Middlesex-London Emergency Medical Services Authority Board with respect to the disposal of decommissioned stair chairs and Ferno PAC RACS be adopted.

5.b.2

Culinary Catering Services Sublease Agreement

Report from Wayne Meagher, County Barrister and Solicitor

• THAT a by-law be introduced at the February 14, 2023 meeting to:

  a. Authorize and approve the Sublease Agreement between The Corporation of the County of Middlesex and 1404448 Ontario Limited operating as Culinary Catering Services effective March 1, 2023; and

  b. Authorize the Warden and the County Clerk to execute the Agreement.

5.c

CLOSED SESSION

• THAT Council convene in Closed Session at ___ pm in order to consider a position, plan, procedure, criteria or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the municipality as part of the County's decentralization strategy in accordance with subsection 239(2)(k) of the Municipal Act, 2001.

5.c.1

Property Matter

Report from Bill Rayburn, CAO

• THAT Council resume from its Closed Session at ___ pm.

5.c.2

Rise and Report from Closed Session

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• That Committee of the Whole convene at ___ pm.

9.a

DELEGATIONS

9.b

REPORTS FROM COUNTY OFFICERS

9.c

ACTION ITEMS

9.c.1

Proposed Plan of Subdivision; Timber Ridge; File No. 39T-LB2002; Lucan Biddulph

Report from Durk Vanderwerff, Director of Planning and Development

• THAT the proposed Plan of Subdivision (File No. 39T-LB2002) be granted draft plan approval subject to conditions and that a Notice of Decision be circulated as required by the Planning Act and that the Notice of Decision indicate that all written and oral submissions received on the application were considered; the effect of which helped to make an informed recommendation and decision.

9.c.2

Proposed Plan of Subdivision (File No. 39T-TC1903) and Official Plan Amendment No. 28 (File No.39-TC-OPA28); Hawthorne Park; Thames Centre

Report from Durk Vanderwerff, Director of Planning and Development

• THAT the proposed Plan of Subdivision (File No. 39T-TC1903) be granted draft plan approval subject to conditions and that a Notice of Decision be circulated as required by the Planning Act and that the Notice of Decision indicate that all written submissions received on the application were considered; the effect of which helped make an informed recommendation and decision.

  THAT Amendment No. 28 (File No. 39-TC-OPA28) to the Municipality of Thames Centre Official Plan be approved, and that staff be directed to circulate a Notice of Decision as required by the Planning Act and that the Notice of Decision indicate that all written submissions received on the application were considered; the effect of which helped to make an informed recommendation and decision.

9.c.3

Lucan Biddulph Official Plan Amendment No. 11; File No. 39-LB-OPA11; Housekeeping Amendment

Report from Durk Vanderwerff, Director of Planning and Development

• THAT Amendment No. 11 to the Lucan Biddulph Official Plan be approved with modification and that staff be directed to circulate a Notice of Decision as required by the Planning Act, and that the Notice of Decision indicate that no written submissions were received concerning this application.

9.c.4

Adelaide Metcalfe Official Plan Amendment No. 15; File No. 39-AM-OPA15; Housekeeping Amendment

Report from Durk Vanderwerff, Director of Planning and Development

• THAT Amendment No. 15 to the Adelaide Metcalfe Official Plan be approved with modification and that staff be directed to circulate a Notice of Decision as required by the Planning Act, and that the Notice of Decision indicate that no written submissions were received concerning this application.

9.c.5

Newbury Official Plan Amendment No. 14; York Street; File No. 39-NEW-OPA14

Report from Durk Vanderwerff, Director of Planning and Development

• THAT Amendment No. 14 to the Newbury Official Plan be approved and that staff be directed to circulate a Notice of Decision as required by the Planning Act, and that the Notice of Decision indicate that no written submissions were received concerning this application.

9.c.6

Information Technology Services - Policy Updates

Report from Chris Bailey, Director of Information Technology Services and Greg Marles, Manager of IT Infrastructure and Technical Services

• THAT ITS Asset Management Policy (IT Policy 1.01), Acceptable Use of Technology Policy (IT Policy 2.01), Cellphone and Mobile Device Policy (IT Policy 5.01) and Password Policy (IT Policy 7.01) revisions be approved, and that the Corporate Administrative Policy and Procedure Manual be updated.

9.c.7

Long-term Care Service Accountability Agreement (L-SAA) – Annual Declaration of Compliance

Report from Brent Kerwin, Strathmere Lodge Administrator

• THAT Schedule E (Declaration of Compliance) of the Long-Term Care Service Accountability Agreement (L-SAA) be approved; and

  THAT Warden Burghardt-Jesson be authorized to sign Schedule E on behalf of the County of Middlesex.

9.c.8

Capital Project – Replacement of Lodge Washers (3) and Dryers (3)

Report from Brent Kerwin, Strathmere Lodge Administrator

• THAT the Administrator of Strathmere Lodge be authorized and directed to award Tender #SL-2023-001 to Harco Company Ltd. in the amount of $92,666.00 before taxes and that the Administrator of Strathmere Lodge be authorized to execute, on behalf of Strathmere Lodge, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

General Payables January 6, 2023 to February 2, 2023 totaling $456,792.78

9.d.2

ITS Payables January 6, 2023 to February 2, 2023 totaling $352,680.28

9.d.3

Library Payables January 6, 2023 to February 2, 2023 totaling $70,510.77

9.d.4

MLPS Payables January 6, 2023 to February 2, 2023 totaling $3,428,056.79

9.d.5

Planning Payables January 6, 2023 to February 2, 2023 totaling $15,714.80

9.d.6

Roads Payables January 6, 2023 to February 2, 2023 totaling $1,586,217.41

9.d.7

Social Services Payables January 6, 2023 to February 2, 2023 totaling $1,154,779.45

9.d.8

Strathmere Lodge Payables January 6, 2023 to February 2, 2023 totaling $519,806.63

9.d.9

Economic Development Payables January 6, 2023 to February 2, 2023 totaling $17,145.69

• THAT Items 9.d.1 to 9.d.9 be received for information.

9.d.10

Project Notice - Kilworth Bridge Rehabilitation

9.d.11

Western Ontario Wardens Caucus - January Update

9.d.12

Southwestern Community Transit - Transit Training for Elected Officials and Senior Leadership

9.d.13

AMO Policy Update - January 24, 2023

9.d.14

Ministry of Municipal Affairs and Housing - Intake 3 Implementation Stream TPA Amendment Letter

9.d.15

Notice of Study Commencement - Pike Road Bridge Replacement Study

9.d.16

The Truth About Biosolid Fertilizer Letter

9.d.17

Board of Health Update - January 2023

9.d.18

AMO Policy Update - January 16, 2023

9.d.19

Ontario - Release of Provincial Emergency Management Strategy and Action Plan

• THAT Items 9.d.10 to 9.d.19 be received for information.

• THAT Committee of the Whole rise at ___ pm.

10.

BY-LAWS

10.a

#7211 - A BY-LAW to Amend the Committee Appointments for 2022-2026

10.b

#7212 - A BY-LAW to Authorize a Sublease with Culinary Catering Services

10.c

#7213 - A BY-LAW to Confirm the Proceedings of County Council on January 17, 2023

• THAT the by-laws be given first and second reading.

• THAT the by-laws be given third and final reading.

11.

ANNOUNCEMENTS

12.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Marci Ivanic, Legislative Services Manager/Clerk to make a request. [email protected]

• That the meeting adjourn at p.m.