MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, March 11, 2025 at 1:00 P.m. - 2:00 P.m.

Middlesex County Building

399 Ridout Street North, London

Livestream: 
The livestream of the meeting will be available as follows: https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the February 11, 2025 Meeting of Middlesex County Council

4.b

Minutes of the February 18, 2025 Meeting of Middlesex County Council

4.c

Minutes of the February 27, 2025 Special Meeting of Middlesex County Council

4.d

Closed Session Minutes of the February 18, 2025 Meeting of Middlesex County Council

4.e

Closed Session Minutes of the February 27, 2025 Special Meeting of Middlesex County Council

• THAT the Minutes of the February 11, 2025 Meeting, February 17, 2025 Meeting and February 27, 2025 Special Meeting be approved as presented;

  AND THAT the Closed Session Minutes of the February 18, 2025 Meeting and February 27, 2025 Special Meeting be approved as presented;

  AND THAT the recommendations made by Committee of the Whole as set out in the Minutes of the February 11, 2025 Meeting be adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

2025 Middlesex County Budget

Motions pending from February 18, 2025 Meeting of County Council.

5.a.2

Tender for Hot Mix Asphalt Contract - MC-2025-03

Report from Ryan Hillinger, Engineering Supervisor

• THAT the Tender for Hot Mix Asphalt Contract - MC-2025-03 report be received for information; 

  AND THAT the County Engineer be authorized and directed to award Tender MC-2025-03 Hot Mix Asphalt to Branco Construction. in the amount of $5,645,518.40 before taxes;

  AND THAT that the County Engineer be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor. 

5.a.3

Tender for Cold in Place Asphalt Recycling Contract - MC-2025-04

Report from Ryan Hillinger, Engineering Supervisor

• THAT the Tender for Cold in Place Asphalt Recycling Contract MC-2025-04 be received for information;

  AND THAT the County Engineer be authorized and directed to award Tender MC-2025-04 Cold in Place Recycling to Lavis Contracting Co. in the amount of $4,063,068.50 before taxes;

  AND THAT the County Engineer be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.b

REPORTS FROM COUNTY OFFICERS

9.b.1

Partnerships for Municipal Innovation Women in Local Leadership (PMI-WILL) Cambodian Delegation

Presentation by Marcia Ivanic, Manager of Legislative Services / County Clerk

• THAT the Partnerships for Municipal Innovation Women in Local Leadership (PMI-WILL) Cambodian Delegation presentation be received for information.

9.b.2

Consolidated Municipal Service Manager (CMSM) Agreements

Verbal Update from Paul Shipway, General Manager of Strategic Initiatives & Innovation

• THAT the Consolidated Municipal Service Manager (CMSM) Agreements verbal update be received for information.

9.b.3

Social Services Update

Presentation by Joe Winser, Manager of Social Services & Cindy Howard, General Manager of Finance & Community Services

• THAT the Social Services Update be received for information.

9.c

ACTION ITEMS

9.c.1

Award of Hot Mix Asphalt Paving & Cold Asphalt Recycling Contracts

Report from Ryan Hillinger, Engineering Supervisor

• THAT the Award of Hot Mix Asphalt Paving & Cold Asphalt Recycling Contracts report be received for information;

  THAT the Middlesex County construction schedule proceed as per the approved budget;

  AND THAT any surplus or deficits for capital works be transferred to or from capital reserves for future road and bridge projects, as per the County's accounting practices in accordance with PSAB requirements. 

9.c.2

Quotation for Roadside Weed Spraying Contract - MC-2025-06

Report from Ryan Hillinger, Engineering Supervisor

• THAT the Quotation for Roadside Weed Spraying Contract MC-2025-06 report be received for information;

  AND THAT the County Engineer be authorized and directed to award Tender MC-2025-06 Roadside Weed Spray to Green Stream in the amount of $86,231.02 before taxes;

  AND THAT the County Engineer be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

Electronic Payments - January 2025

9.d.2

Electronic Payments - February 2025

9.d.3

General Payables January 31, 2025 to February 27, 2025 totaling $1,001,183.84

9.d.4

Information Technology Payables January 31, 2025 to February 27, 2025 totaling $104,383.08

9.d.5

Library Payables January 31, 2025 to February 27, 2025 totaling $35,280.25

9.d.6

MLPS Payables January 31, 2025 to February 27, 2025 totaling $1,429,958.56

9.d.7

Planning Payables January 31, 2025 to February 27, 2025 totaling $13,293.24

9.d.8

Roads Payables January 31, 2025 to February 27, 2025 totaling $2,777,594.98

9.d.9

Social Services Payable January 31, 2025 to February 27, 2025 totaling $1,185,695.68

9.d.10

Strathmere Lodge Payables January 31, 2025 to February 27, 2025 totaling $331,268.81

9.d.11

Economic Development Payables January 31, 2025 to February 27, 2025 totaling $20,280.98

9.d.12

Enbridge Gas Inc. - Notice of Study Commencement and Public Information Sessions Southwold Pipeline Project

9.d.13

Western Ontario Wardens' Caucus - Media Release - Statement from the Vice Chair of the Western Ontario Wardens’ Caucus on Tariffs

9.d.14

Western Ontario Wardens' Caucus - Media Release - Western Ontario Wardens’ Caucus Releases Regional Priorities for Provincial Election Candidates

9.d.15

Ministry of Long Term Care Compliance Inspection (Inspection No. 2025-1622-0001)

Report from Brent Kerwin, Strathmere Lodge Administrator

9.d.16

Final Approval of Southgrove Meadows (Phase 5), Plan of Subdivision File No. 39T-SC1302, Municipality of Strathroy-Caradoc

Report from Teresa Hill, Planning & Development Coordinator 

9.d.17

Correspondence from Middlesex-London Health Unit - Introducing Community Health Status Resource Dashboards

9.d.18

Strathmere Lodge Monthly Census Report - January 2025

Report from Brent Kerwin, Strathmere Lodge Administrator 

9.d.19

South Central Ontario Region Economic Development Corporation (SCOR EDC) - ROMA Conference Follow-up Report

9.d.20

Western Ontario Wardens' Caucus Monthly Update - February 2025

9.d.21

Uncontested Official Plan Amendment; Municipality of North Middlesex; File No. 39-NM-OPA16; Gokstorp Farms

Report from Teresa Hill, Planning and Development Coordinator

9.d.22

2024 Council Remuneration and Expenses

Report from Cindy Howard, General Manager Finance and Community Services, County Treasurer and Deputy CAO

9.d.23

Public Sector Salary Disclosure Act Report for Calendar Year of 2024

Report from Cindy Howard, General Manager of Finance & Community Services / Deputy CAO 

• THAT items 9.d.1 to 9.d.23 be received for information.

• THAT Committee of the Whole rise at __pm.

10.

CLOSED SESSION

• THAT the next portion of the meeting be closed at ___ pm in order to consider the following: 

  10.a - Human Resources Matter. A personal matter pertaining to identifiable individuals, including municipal employees, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to the human resources matter, in accordance with subsections 239(2)(b) and (f) of the Municipal Act, 2001, as amended.

10.a

Human Resources

10.b

Rise and Report from Closed Session

• THAT Council rise from Closed Session at __pm.

11.

BY-LAWS

11.a

#7321 - A BY-LAW to Confirm the Proceedings of the March 11, 2025 Meeting of County Council

• THAT the by-law be given a first and second reading.

• THAT the by-law be given a third and final reading.

12.

ANNOUNCEMENTS

12.a

Next Meetings

• Tuesday, March 25, 2025
• Tuesday, April 8, 2025
• Tuesday, April 22, 2025

13.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Marci Ivanic, Legislative Services Manager/Clerk to make a request at [email protected]

• THAT the meeting adjourn at ___ pm.