MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, September 26, 2023 at 1:00 P.m. - 2:00 P.m.

Middlesex County Building

399 Ridout Street North, London

THE MEETING WILL BE AVAILABLE AS FOLLOWS:
https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the September 12, 2023 Meeting of County Council

• THAT the Minutes of the September 12, 2023 Meeting of County Council be approved as presented; and

  THAT the recommendations made by Committee of the Whole as set out in the Minutes of the September 12, 2023 Meeting be adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

Budget Process Review & 2024 Budget Schedule

Report from Bill Rayburn, CAO

• THAT the Budget Process Review & 2024 Budget Schedule Report be received for information;

  AND THAT the 2024 Budget Schedule be approved;

  AND THAT staff be directed to implement the budget process review recommendations contained within the Budget Process Review & 2024 Budget Schedule Report.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.a.1

Truth and Reconciliation

Presentation by Brian Hill, President, Board of Directors, N'Amerind (London) Friendship Centre

• THAT the Truth and Reconciliation presentation be received for information.

9.a.2

Land Use Planning Merits against Approval of OPA62 to the Middlesex Centre Official Plan

Delegation from Mr. William Pol, MCIP, RPP, Pol Associates Inc.

• THAT the delegation from Mr. William Pol, MCIP, RPP, Pol Associates Inc. regarding Land Use Planning Merits against Approval of OPA62 to the Middlesex Centre Official Plan be received for information.

9.a.3

Mr. Otto Schneider re OPA 62 – Middlesex Centre Official Plan

Delegation from Mr. Otto Schneider

• THAT the delegation from Mr. Otto Schneider re OPA 62 – Middlesex Centre Official Plan be received for information.

9.a.4

Chippewas of the Thames First Nation re OPA 62 – Middlesex Centre Official Plan

Delegation from Jennifer Mills, Energy Sector Consultation Coordinator, Fallon Burch, Consultation Coordinator, and Kodi Chrisjohn, Consultation Engagement Specialist, Chippewas of the Thames First Nation

• THAT the delegation from Chippewas of the Thames First Nation re OPA 62 – Middlesex Centre Official Plan be received for information.

9.b

REPORTS FROM COUNTY OFFICERS

9.c

ACTION ITEMS

9.c.1

Middlesex Centre Official Plan Amendment No. 62; HGLW Holdings; File No.39-MC-OPA62

Report from Durk Vanderwerff, Director of Planning and Development

• THAT Amendment No. 62 to the Middlesex Centre Official Plan be approved with modifications and that staff be directed to circulate a Notice of Decision as required by the Planning Act, and that the Notice of Decision indicate that all written submissions were considered the effect of which helped to make an informed recommendation and decision.

9.c.2

Middlesex Information Technology Services - Policies

Report from Chris Bailey, Director of Information Technology Services and Greg Marles, Manager of IT Infrastructure and Technical Services

• THAT Wireless Access (IT Policy 11.01), IT Access Control (IT Policy 12.01), Malware Protection (IT Policy 14.01) and Information Security (IT Policy 15.01) be approved, and that the Corporate Administrative Policy and Procedure Manual be updated.

9.c.3

Request for By-law Exemption for Driveway Width - Strathroy Fire Station - Municipality of Strathroy-Caradoc

Report from Chris Traini, Deputy CAO/County Engineer

• THAT the Municipality of Strathroy-Caradoc be granted an exemption to the maximum width for driveway requirements as prescribed in the Middlesex County Highway By-law #5648 to allow for an 18.0 m wide driveway onto County Road 39 (Metcalfe Street East) for the new fire station located at 220 East Centre Street in the Town of Strathroy.

9.c.4

Purchase of Used Float Truck T-23

Report from Chris Traini, Deputy CAO/County Engineer

• THAT staff be directed to utilize section 11.1 of the Middlesex County Procurement Policy to purchase a used 2016 International Prostar Float Truck for a total purchase price of $95,050 plus taxes from Carrier Truck Centre as a replacement for the current float truck as recommended in the 2024-2028 Five Year Machinery Replacement Program.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

Electronic Payments - August 2023

• THAT item 9.d.1 be received for information.

9.d.2

Communications from the Office of the Fire Marshall - Interpretation of s. 6(3) of the Fire Protection and Prevention Act - September 6, 2023

9.d.3

Road Department Construction Update – September 21, 2023

Report from Ryan Hillinger, Engineering Supervisor

9.d.4

Strathmere Lodge Monthly Census Report for August 2023

Report from Brent Kerwin, Strathmere Lodge Administrator

9.d.5

FCM News Release - Gender Equality Week

9.d.6

Partnerships for Municipal Innovation – Women in Local Leadership (PMI-WILL)

Report from Cathy Burghardt-Jesson, Warden

• THAT items 9.d.2 to 9.d.6 be received for information.

9.e

CLOSED SESSION

9.f

RISE AND REPORT FROM CLOSED SESSION

10.

BY-LAWS

10.a

#7251 - A BY-LAW to establish a schedule of retention periods for records of the County of Middlesex

10.b

#7252 - A BY-LAW to confirm the proceedings of the September 26, 2023 meeting of County Council

• THAT the by-laws be given a first and second reading.

• THAT the by-laws be given a third and final reading.

11.

ANNOUNCEMENTS

11.a

Next Meetings

Tuesday, October 10, 2023

Tuesday, October 24, 2023

Tuesday, November 7, 2023

12.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Paul Shipway, Acting Legislative Services Manager/Clerk to make a request. [email protected]

• That the meeting adjourn at ___ p.m.