MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, July 08, 2025 at 1:00 P.m. - 2:00 P.m.

Middlesex County Building

399 Ridout Street North, London

Livestream: 
The livestream of the meeting will be available as follows: https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

1.a

Warden's Charity Golf Tournament - Presentation of Proceeds

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the June 23, 2025 Special Meeting of Middlesex County Council

4.b

Minutes of the June 24, 2025 Special Meeting of Middlesex County Council

4.c

Minutes of the June 24, 2025 Meeting of Middlesex County Council

4.d

Closed Session Minutes of the June 23, 2025 Special Meeting of Middlesex County Council

4.e

Closed Session Minutes of the June 24, 2025 Special Meeting of Middlesex County Council

4.f

Closed Session Minutes of the June 24, 2025 Meeting of Middlesex County Council

• THAT the Minutes of the June 23, 2025 Special Meeting, June 24, 2025 Special Meeting and June 24, 2025 Regular Meeting be approved as presented; 

  THAT the Closed Session Minutes of the June 23, 2025 Special Meeting, June 24, 2025 Special Meeting and June 24, 2025 Regular Meeting be approved as presented; 

  AND THAT the recommendations made by the Committee of the Whole as set out in the Minutes of the June 24, 2025 meeting be adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

Ontario Transit Investment Fund (OTIF) Application and Inter-Community Transit Service Continuation

Report from Cindy Howard, General Manager of Finance and Community Services & Deputy Chief Administrative Officer, Cara A. Finn, Director of Economic Development and Tourism & Anum Maqsood, Community Transportation Project Manager

• THAT the Ontario Transit Investment Fund (OTIF) Application and Inter-Community Transit Service Continuation report be received for information;

  AND THAT Middlesex County Council direct staff to:

  1. Proceed with finalizing the Ontario Transit Investment Fund (OTIF) funding agreement as the lead applicant and return to Council for approval to execute the agreement upon receipt from the Province;
  2. Lead discussions with OTIF project team members, including local municipalities, neighbouring municipalities, and community interest-holders, to secure the financial contributions necessary to meet the cost-sharing requirements for Years 2–5 (2026–27 to 2029–30); and
  3. Coordinate and submit, a revised OTIF application reflecting the transit assessment findings and confirmed financial contributions for Years 2–5 of the project.

5.a.2

Award of RFP # MC-2025-09 – Economic Development Department Leasing of Office Space

Report from Cara Finn, Director of Economic Development & Josh White, Procurement Services Manager

• THAT the Award of RFP # MC-2025-09: Economic Development Department Leasing of Office Space Report be received for information;

  THAT Council Award RFP # MC-2025-09 to CBRE in the amount of $365,101.00 excluding HST for the 5-year lease term;

  THAT staff be directed to provide Council terms of any potential renewal of the lease agreement past the initial 5-year term for direction when received;

  AND THAT the Director of Economic Development be authorized to execute the lease agreement with CBRE in a form satisfactory to the County Solicitor.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.b

REPORTS FROM COUNTY OFFICERS

9.b.1

Next Gen 9-1-1 Readiness Update

Presentation by John Elston, Safety & Standards Officer

• THAT the Next Gen 9-1-1 Readiness Update presentation be received for information.

9.b.2

Nursing at Strathmere Lodge

Report from Sonya Gillett, Director of Resident Care, Strathmere Lodge

• THAT the Nursing at Strathmere Lodge presentation be received for information.

9.b.3

Middlesex County Library - Library Services Update

Presentation by Lindsay Brock, Director of Library Services / CEO

• THAT the Middlesex County Library - Library Services Update presentation be received for information.

9.b.4

Middlesex County Enforcement Workshop Summary and Outcomes

Report from David Samuels, Director of Legal Services

• THAT the Middlesex County Enforcement Workshop Summary and Outcomes report be received for information.

9.c

ACTION ITEMS

9.c.1

2026 Budget Schedule & Process Enhancements

Report from Cindy Howard, General Manager Finance & Community Services / Deputy CAO / County Treasurer

• THAT the 2026 Budget Schedule & Process Enhancements Report be received for information;

  THAT the 2026 Budget Schedule be approved as presented;

  THAT Council provide direction to staff to prepare the 2026 Budget in accordance with the outlined budget planning principles;

  AND THAT staff be directed to implement the Advisory Budget Survey and incorporate its results into the 2026 Budget Document.

9.c.2

Award of Tender # MC-2025-11: Komoka Road Bridge Rehabilitation Over Sydenham River

Report from Chris Traini, Deputy CAO/County Engineer & Josh White, Procurement Services Manager

• THAT the Award of RFP # MC-2025-11: Komoka Road Bridge Rehabilitation Over Sydenham River report be received for information;

  AND THAT the County Engineer be authorized and directed to award the Request for Tender # MC-2025-11 to Looby Builders (Dublin) Limited in the amount of $986,989.84 before taxes;

  AND THAT the County Engineer be authorized to execute, on behalf of the County of Middlesex, all agreements and other documents necessary to implement this award on confirmation that such agreements and other documents be in a form satisfactory to the County Solicitor.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

General Payables April 25, 2025 to May 29, 2025 totaling $886,682.30

9.d.2

Information Technology Payables April 25, 2025 to May 29, 2025 totaling $119,924.19

9.d.3

Library Payables April 25, 2025 to May 29, 2025 totaling $62,242.95

9.d.4

MLPS Payables April 25, 2025 to May 29, 2025 totaling $1,688,484.92

9.d.5

Planning Payables April 25, 2025 to May 29, 2025 totaling $24,915.32

9.d.6

Roads Payables April 25, 2025 to May 29, 2025 totaling $1,780,646.36

9.d.7

Social Services Payables April 25, 2025 to May 29, 2025 totaling $1,618,089.52

9.d.8

Strathmere Lodge Payables April 25, 2025 to May 29, 2025 totaling $234,281.91

9.d.9

Economic Development Payables April 25, 2025 to May 29, 2025 totaling $4,719.04

9.d.10

Road Department Construction Update - July 8, 2025

Report from Ryan Hillinger, C.E.T., Engineering Supervisor

9.d.11

Middlesex County Warden’s Activity Report – Q2

Report from Brian Ropp, Warden

9.d.12

Correspondence from Kettle Creek Conservation Authority regarding Bill 5 & Bill 17

9.d.13

Correspondence from Middlesex London Food Policy Council regarding Preserving Agricultural Land in the Urban Growth Boundary Expansion

9.d.14

Correspondence from Hon. Lisa Thompson, Minister of Rural Affairs regarding Rural Ontario Development (ROD) Program

9.d.15

MPAC Release of Q1 2025 Ontario Property Trends Report

9.d.16

Minutes of the June 25, 2025 Meeting of the Library Board

9.d.17

Minutes of the June 26, 2025 Meeting of the Planning Advisory Committee

• THAT items 9.d.1 to 9.d.17 be received for information.

• THAT Committee of the Whole rise at ___ pm.

10.

CLOSED SESSION

• THAT the next portion of the meeting be closed at ___pm in order to consider the following: 

  10.a - Human Resources Matter. A personal matter pertaining to identifiable individuals, including municipal employees, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to subsections 239(2)(b) and (f) of the Municipal Act, 2001.

10.a

Human Resources Matter

10.b

Closed Session Minutes - June 23, 2025 Special Meeting of County Council

10.c

Closed Session Minutes - June 24, 2025 Special Meeting of County Council

10.d

Closed Session Minutes - June 24, 2025 Meeting of County Council

11.

RISE AND REPORT FROM CLOSED SESSION

• THAT Council rise from Closed Session at ___pm.

12.

BY-LAWS

12.a

#7348 - A BY-LAW to authorize the borrowing of sums in 2025

12.b

#7349 - A BY-LAW to confirm the proceedings of the July 8, 2025 Meeting of County Council

• THAT the by-laws be given a first and second reading.

• THAT the by-laws be given a third and final reading.

13.

ANNOUNCEMENTS

13.a

Next Meetings

• Tuesday, August 12, 2025
• Tuesday, September 9, 2025  
• Tuesday, September 23, 2025

14.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Marcia Ivanic, Legislative Services Manager/Clerk to make a request at [email protected]

• THAT the meeting adjourn at ___pm.