MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, March 26, 2024 at 1:00 P.m. - 2:00 P.m.

Middlesex County Building

399 Ridout Street North, London

THE MEETING WILL BE AVAILABLE AS FOLLOWS:
https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the March 12, 2024 Meeting of County Council

• THAT the Minutes of the March 12, 2024 Meeting of County Council be approved as presented; and

  THAT the recommendations made by Committee of the Whole as set out in the Minutes of the March 12, 2024 Meeting be adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

2024 Tax Ratios

Report from Cindy Howard, County Treasurer

• THAT the 2024 Tax Ratios for the County of Middlesex remain the same as 2023;

  AND THAT staff be direct to bring forward a Tax Ratio By-law for Council consideration.

5.a.2

County Procurement By-Law No. 7270

Report from Josh White, Procurement Services Manager

• THAT the County Procurement By-Law No. 7270 report be received for information;

  AND THAT staff be directed to bring forward a Procurement By-law for Council consideration.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.a.1

Proposed New Governance & Administration Centre

Presentation by Matter Architectural Studio

• THAT Middlesex County Council direct staff to proceed with detailed design and tendering for the Middlesex County Governance & Administration Centre at 1035 Adelaide Street South, London, Ontario.

9.b

REPORTS FROM COUNTY OFFICERS

9.b.1

Middlesex County Connect Update

Presentation by Anum Maqsood, Community Transportation Project Manager, Cindy Howard, GM of Finance and Community Services and Cara Finn, Director of Economic Development

• THAT the Middlesex County Connect Update be received for information.

9.b.2

Social Services Update - March 2024

Report from Cindy Howard, General Manager of Finance and Community Services and Joe Winser, Manager of Social Services

• THAT the Social Services Update – March 2024 Report be received for information.

9.b.3

Middlesex Economic Development Corporation Strategy

Report from Bill Rayburn, CAO

• THAT the Middlesex Economic Development Corporation Strategy Report be received for information.

9.c

ACTION ITEMS

9.c.1

Municipality of Thames Centre Official Plan Amendment No. 30 (File No. 39-TC-OPA30) and Proposed Plan of Condominium (File No. 39T-TC-CDM2201); 233 Upper Queen Street, Thorndale; 1134594 Ontario Inc.

Report from Durk Vanderwerff, Director of Planning & Development

• THAT the proposed Plan of Condominium (File No. 39T-TC-CDM2201) be granted draft plan approval subject to conditions and that a Notice of Decision be circulated as required by the Planning act and that the Notice of Decision indicated that all written submissions received on the application were considered; the effect of which helped to make an informed recommendation and decision.

  THAT Amendment No. 30 (File No. 39-TC-OPA30) to the Municipality of Thames Centre Official Plan be approved, and that staff be directed to circulate a Notice of Decision as required by the Planning Act and that the Notice of Decision indicate that all written submissions received on the application were considered the effect of which helped to make an information recommendation and decision.

9.c.2

Provincially-Required Annual Quality Improvement Plan – 2024/25

Report from Brent Kerwin, Strathmere Lodge Administrator

• THAT the 2024/25 Quality Improvement Plan be approved;

  AND THAT the Strathmere Lodge Administrator be directed to submit the Quality Improvement Plan to Health Quality Ontario.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

General Payables January 27, 2024 to February 29, 2024 totaling $798,470.33

9.d.2

ITS Payables January 27, 2024 to February 29, 2024 totaling $293,710.94

9.d.3

Library Payables January 27, 2024 to February 29, 2024 totaling $73,417.38

9.d.4

MLPS Payables January 27, 2024 to February 29, 2024 totaling $3,521,323.96

9.d.5

Planning Payables January 27, 2024 to February 29, 2024 totaling $2,940.33

9.d.6

Roads Payables January 27, 2024 to February 29, 2024 totaling $2,631.988.69

9.d.7

Social Services Payables January 27, 2024 to February 29, 2024 totaling $1,565,374.43

9.d.8

Economic Development Payables January 27, 2024 to February 29, 2024 totaling $40,202.44

9.d.9

Strathmere Lodge Payables January 27, 2024 to February 29, 2024 totaling $242,058.65

9.d.10

Correspondence from Municipal Engineers Association - 2024 Bursary Awards Program dated March 6, 2024

9.d.11

WOWC Media Release - March 11, 2024 - Western Ontario Wardens' Caucus welcomes the Keeping Energy costs Down Act, 2024

9.d.12

Correspondence from Municipality of Thames Centre - Council Resolution - School Bus Signage - Westchester Bourne, CR74 dated March 12, 2024

9.d.13

Correspondence from Municipality of Thames Centre - Flashing Red Lights on Stop Signs - Cromarty at Dorchester Rd. dated March 12, 2024

9.d.14

Public Sector Salary Disclosure Act Report for Calendar Year 2023

Report from Cindy Howard, General Manager Finance and Community Services, Deputy CAO

9.d.15

2023 Council Remuneration and Expenses

Report from Cindy Howard, General Manager Finance and Community Services, Deputy CAO

9.d.16

Strathmere Lodge Monthly Census Report for February 2024

Report from Brent Kerwin, Strathmere Lodge Administrator

• THAT items 9.d.1 to 9.d.16 be received for information.

9.e

CLOSED SESSION

• THAT Committee of the Whole convene in Closed Session at ___ pm in order to consider the security of the property of the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board in accordance with subsections 239(2)(a) and (k).

9.e.1

Cyber Security Update

• THAT the Committee of the Whole Rise from Closed Session at ___ pm.

9.f

RISE AND REPORT FROM CLOSED SESSION

• THAT Committee of the Whole rise at ___ pm.

10.

BY-LAWS

10.a

#7268 - A BY-LAW to Adopt the 2024 Budget of the County of Middlesex

10.b

#7269 - A BY-LAW to Adopt Tax Rates and the Payment Schedule for the 2024 County Levy

10.c

#7270 - A BY-LAW to Adopt a Policy for the Procurement of Goods, Services, and Construction

10.d

#7271 - A BY-LAW to Confirm the Proceedings of the March 26, 2024 meeting of Council

• THAT the by-laws be given a first and second reading.

• THAT the by-laws be given a third and final reading.

11.

ANNOUNCEMENTS

11.a

Annual Community Planning and Facility Collaboration Opportunities Meeting between TVDSB and Middlesex County - Date: Tuesday, April 09, 2024

11.b

Middlesex Municipal Day - Tuesday, May 7, 2024

11.c

Next Meetings

Tuesday, April 9, 2024
Tuesday, May 14, 2024
Tuesday, May 28, 2024

12.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Paul Shipway, Acting Legislative Services Manager/Clerk to make a request. [email protected]

• That the meeting adjourn at ___ p.m.