MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, April 08, 2025 at 1:00 P.m. - 2:00 P.m.

MLPS Headquarters

1035 Adelaide St S, London, ON N6E 1R4

Livestream: 
The livestream of the meeting will be available as follows: https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the March 25, 2025 Meeting of Middlesex County Council

4.b

Closed Session Minutes of the March 11, 2025 Meeting of Middlesex County Council

4.c

Closed Session Minutes of the March 25, 2025 Meeting of Middlesex County Council

• THAT the Minutes of the March 25, 2025 Meeting be approved as presented;

  THAT the Closed Session Minutes of the March 11, 2025 and March 25, 2025 Meeting be approved as presented;

  AND THAT the recommendations made by Committee of the Whole as set out in the Minutes of the March 25, 2025 Meeting be adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

Community Transportation Grant Program Transfer Payment Amending Agreement

Report from Cara A. Finn, Director of Economic Development and Tourism & Anum Maqsood, Community Transportation Project Manager 

• THAT the Community Transportation Grant Program Transfer Payment Amending Agreement be received for information;

  AND THAT a by-law be introduced at the April 8, 2025, Council meeting to:

  1. Authorize and approve Amending Agreement No. 3 to the Community Transportation Grant Program Transfer Payment Agreement; and
  2. Authorize the Warden and the County Clerk to execute the agreement.

5.a.2

CAO Recruitment & Selection Process

Report from Jessica P. Ngai, Director of Human Resources

• Option 1

  THAT the CAO Recruitment & Selection Process Report be received for information;

  THAT staff be directed to engage an external executive search service to conduct the Chief Administrative Officer (CAO) recruitment in accordance with the County’s Procurement By-law to a maximum of $80,000;

  AND THAT the cost to conduct the Chief Administrative Officer (CAO) recruitment be funded from the Administration Consulting Budget.

  Option 2

  THAT the CAO Recruitment & Selection Process Report be received for information;

  AND THAT the Human Resources Department be directed to proceed with the CAO Recruitment Process.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.a.1

2025 Employee Benefits Renewal Highlights

Presentation by Kevin Routley, Partner, Employee Benefits and Pension Advisor, Selectpath

• THAT the 2025 Employee Benefits Renewal Highlights presentation be received for information.

9.b

REPORTS FROM COUNTY OFFICERS

9.c

ACTION ITEMS

9.c.1

Proposed Plan of Condominium (File No. 39T-TC-CDM2304); Municipality of Thames Centre; 21829 Nissouri Road; Thorndale; 1732435 Ontario Limited

Report from Durk Vanderwerff, Director of Planning & Development

• THAT the Proposed Plan of Condominium (File No. 39T-TC-CDM2304); Municipality of Thames Centre; 21829 Nissouri Road; Thorndale; 1732435 Ontario Limited report be received for information;

  THAT the proposed Plan of Condominium (File No. 39T-TC-CDM2304) be granted draft plan approval subject to conditions;

  THAT a Notice of Decision be circulated as required by the Planning Act;

  AND THAT the Notice of Decision indicate that all written submissions received on the application were considered; the effect of which helped to make an informed recommendation and decision.

9.c.2

Use of Social Media for Business Purposes Policy

Report from Marci Ivanic, Manager of Legislative Services / County Clerk

• THAT the Use of Social Media for Business Purposes Policy report be received for information;

  AND THAT the revisions to the Social Media for Business Purposes Policy (Legislative Services Policy 6.01) be approved.

9.c.3

Middlesex County Warden's Activity Report - Q1

Report from Brian Ropp, Warden

• THAT the Middlesex County Warden's Activity Report - Q1 be received for information.

9.c.4

General Overview of Middlesex County Tariff Impacts & Procurement Considerations

Report from Joshua White, Procurement Services Manager & Cara Finn, Director of Economic Development & Tourism

• THAT The General Overview of Middlesex County Tarriff Impacts & Procurement Considerations Report be received for information;

  THAT Council direct staff to bring forward Temporary Procurement By-law amendments for County Council consideration when permissible, to mitigate the financial and operational impacts of potential U.S. tariffs;

  AND THAT Middlesex County continue working with procurement networks, municipal partners, and senior levels of government to mitigate the financial and operational impacts of potential U.S. tariffs.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

Road Closures 2025

Report from Ryan Hillinger, Engineering Supervisor

9.d.2

Benefit Renewal - April 1, 2025 to March 31, 2026

Report from Jessica Ngai, Director of Human Resources

9.d.3

Middlesex-London Board of Health Update - March 2025

9.d.4

Enbridge Gas - Notice of Second Virtual Information Session - Southwold Pipeline Project

9.d.5

Correspondence from Thames Valley District School Board - Accommodation Plan 2024-2025

9.d.6

Western Ontario Warden's Caucus Monthly Update - March 2025

9.d.7

Minutes of the March 25, 2025 Meeting of the Library Board

• THAT items 9.d.1 to 9.d.7 be received for information.

• THAT Committee of the Whole rise at __pm.

10.

CLOSED SESSION

• THAT the next portion of the meeting be closed at ___ pm in order to consider the following: 

  10.a - Cyber Security Update. The security of the property of the municipality or local board; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board in accordance with subsections 239(2)(a) and (k) of the Municipal Act, 2001, as amended.

  10.b - Interim Chief Administrative Officer. A personal matter pertaining to identifiable individuals, including municipal employees in accordance with subsection 239(2)(b) of the Municipal Act, 2001, as amended.

10.a

Cyber Security Update

Report from Chris Bailey, Director of Information Technology Services

10.b

Interim Chief Administrative Officer

10.c

Rise and Report from Closed Session

• THAT Council rise from Closed Session at __pm.

11.

BY-LAWS

11.a

#7325 - A BY-LAW to Adopt the 2025 Middlesex County Asset Management Plan

11.b

#7326 - A BY-LAW to Authorize the Amending Agreement No. 3 to the Community Transportation Grant Program Transfer Payment Agreement

11.c

#7327 - A BY-LAW to Confirm the Proceedings of the April 8, 2025 Meeting of County Council

• THAT the by-laws be given a first and second reading.

• THAT the by-laws be given a third and final reading.

12.

ANNOUNCEMENTS

12.a

Next Meetings

• Tuesday, April 22, 2025
• Tuesday, May 13, 2025
• Tuesday, May 27, 2025

13.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Marci Ivanic, Legislative Services Manager/Clerk to make a request at [email protected]

• THAT the meeting adjourn at ___ pm.