MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, October 11, 2022 at 1:00 P.m. - 3:00 P.m.

Middlesex County Building

399 Ridout Street North, London

THE MEETING WILL BE AVAILABLE AS FOLLOWS:
https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

BUSINESS ARISING FROM THE MINUTES

4.

MINUTES

4.a

Minutes of the September 27, 2022 meeting of County Council

• THAT the Minutes of the September 27, 2022 meeting of County Council be approved as presented; and 

  THAT the recommendations made by the Committee of the Whole as set out in the Minutes of the September 27, 2022 meeting be adopted.

5.

DEPUTATIONS

6.

ENQUIRIES OR NOTICES OF MOTION

7.

REPORTS

8.

NEW BUSINESS

8.a

Execulink Telecom Inc. Telecommunications Municipal Access Agreement

Report from Wayne Meagher, County Barrister & Solicitor

• THAT a by-law be introduced at the October 11, 2022 meeting to:
  a. Authorize and approve the Agreement with Execulink Telecom Inc..; and
  b. Authorize the Warden and the Clerk to execute the Agreement.  

8.b

External Audit Services

Report from Cindy Howard, GM Finance and Community Services

• THAT a by-law be introduced at the October 11, 2022 meeting to:

  a. Appoint KPMG as the auditor for the County of Middlesex, County of Middlesex Trust Funds, Middlesex County Library Board, Middlesex-London Emergency Medical Services Authority and Strathmere Lodge Long-term Care Annual Report for the audit years 2022 to 2026;

  b. Authorize and approve the Agreement between KPMG and the County for the provision of external audit services; and

  c. Authorize the Warden and the Clerk to execute the Agreement.

8.c

Request for Quotation - T-28-2023 - 3/4 Ton Diesel Crew Cab Pickup Truck

Report from Chris Traini, County Engineer/Deputy CAO

• THAT the bid submitted by Larry MacDonald Chevrolet-Buick-GMC for the supply of one Chevrolet Silverado 2500 HD at a cost of $72,400.00 (plus HST) each be accepted; and

  THAT the County Engineer be authorized to undertake all administrative acts necessary in connection with this project, including execution of any contract or other documents, if required.

8.d

Request for Quotation - T-33-2023 - 3/4 Ton 4x4 Gas Pickup Truck

Report from Chris Traini, County Engineer/Deputy CAO

• THAT the bid submitted by Larry MacDonald Chevrolet-Buick-GMC for the supply of one Chevrolet Silverado 2500 HD at a cost of $60,900.00 (plus HST) each be accepted; and

  THAT the County Engineer be authorized to undertake all administrative acts necessary in connection with this project, including execution of any contract or other documents, if required.

8.e

Request for Quotation - T-3-2023 and T-20-2023 - 3/4 Ton 4x4 Diesel Pickup Trucks

Report from Chris Traini, County Engineer/Deputy CAO

• THAT the bid submitted by Larry MacDonald Chevrolet-Buick-GMC for the supply of two Chevrolet Silverado 2500 HD at a cost of $71,250.00 (plus HST) each be accepted; and

  THAT the County Engineer be authorized to undertake all administrative acts necessary in connection with this project, including execution of any contract or other documents, if required.

8.f

Request for Quotation - T-17-2023 and T-37-2023 - Tandem Trucks with Snow plow Equipment

Report from Chris Traini, County Engineer/Deputy CAO

• THAT the bid submitted Premier Truck Group (London) for the supply of two Freightliner 114SD Detroit Diesel 13 engine tandem trucks with Viking Equipment at a cost of $351,000.00 (plus HST) each be accepted; and
  THAT the County Engineer be authorized to undertake all administrative acts necessary in connection with this project, including execution of any contract or other documents, if required.

9.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

10.

BY-LAWS

• THAT the by-laws be deferred until after the Closed Session.

10.a

#7193 - A BY-LAW to Regulate Activities on County Highways

10.b

#7194 - A BY-LAW to Amend the enforcement provisions of Parking By-law #6208

10.c

#7196 - A BY-LAW to appoint Auditors for the County of Middlesex for the years ending December 31, 2022 to December 31, 2026

10.d

#7197 - A BY-LAW to Authorize the Signing of a Telecommunications Agreement with Execulink

10.e

#7198 - A BY-LAW to Confirm the Proceedings of the October 11, 2022 meeting of County Council

• THAT the by-laws be given first and second reading.

• THAT the by-laws be given third and final reading.

11.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___ pm.

11.a

DELEGATIONS / REPORTS OF COUNTY OFFICERS

11.a.1

Economic Development Council Update

Presentation by Cara Finn, Director of Economic Development and Tourism

• THAT the Economic Development Council Update presentation be received for information.

11.b

ACTION ITEMS

11.b.1

2021 Investment Report

Report from Cindy Howard, GM Finance and Community Services 

• THAT the 2021 Investment Report be approved as presented.

11.b.2

Social Services Relief Funds - Phase 5

Report from Cindy Howard, GM Finance and Community Services and Joe Winser, Manager, Social Services

• THAT the Interim Housing Contract as attached to this report be authorized and approved; and 

  THAT the General Manager of Finance and Community Services, Cindy Howard, be authorized to execute the agreement on behalf of the Corporation.

11.c

CORRESPONDENCE AND INFORMATION ITEMS

11.c.1

General Payables September 2, 2022 to September 29, 2022 totaling $504,511.02

11.c.2

Economic Development Payables September 2, 2022 to September 29, 2022 totaling $40,867.29

11.c.3

ITS Payables September 2, 2022 to September 29, 2022 totaling $53,669.15

11.c.4

Library Payables September 2, 2022 to September 29, 2022 totaling $294,415.61

11.c.5

MLPS Payables September 2, 2022 to September 29, 2022 totaling $578,766.60

11.c.6

Planning Payables September 2, 2022 to September 29, 2022 totaling $1,184.04

11.c.7

Roads Payables September 2, 2022 to September 29, 2022 totaling $937,061.99

11.c.8

Social Services Payables September 2, 2022 to September 29, 2022 totaling $476,229.90

11.c.9

Strathmere Lodge Payables September 2, 2022 to September 29, 2022 totaling $229,352.20

• THAT Items 11.c.1 to 11.c.9 be received for information.

11.c.10

Board of Health - September Meeting Update

11.c.11

Oneida Nation of the Thames - Transmission Main Connection - Project Update

11.c.12

Letter from Minister Clark - Public Consultation - September 26, 2022

11.c.13

Upper Thames River Conservation Authority - 2022 Progress Report

11.c.14

Letter from the Ministry of Long-Term Care - 2022-23 COVID-19 Prevention and Containment and PPE Funding

11.c.15

Road Department Construction Update

Report from Ryan Hillinger, Engineering Supervisor

11.c.16

Final Approval of Foxborough, Plan of Subdivision; Phase 4; File 39T-TC1301, Municipality of Thames Centre

Report by Teresa Hill, Planning and Development Coordinator

11.c.17

WOWC Submission to Federal Electoral Boundaries Commission for Ontario September 26, 2022

• THAT Items 11.c.10 to 11.c.17 be received for information.

12.

INQUIRIES

13.

NEW BUSINESS

• THAT Committee of the Whole rise at ___ pm and Council resume regular session.

13.a

Closed Session

• THAT the Council convene in Closed Session at ___ pm in order to consider personal matters about an identifiable individual, and labour relations or employee negotiations in accordance with subsections 239(2)(b) and (d).

13.a.1

MLPS Job Description Review

Report from Bill Rayburn, CAO

• THAT Council rise from Closed Session at ___ pm.

13.b

Rise and Report from Closed Session

14.

ANNOUNCEMENTS

15.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Marci Ivanic, Legislative Services Manager/Clerk to make a request.

• That the meeting adjourn at p.m.