MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, August 10, 2021 at 1:00 P.m. - 3:00 P.m.

eSCRIBE Training

THE MEETING WILL BE AVAILABLE AS FOLLOWS:
https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

BUSINESS ARISING FROM THE MINUTES

4.

MINUTES

4.a

Minutes of Middlesex County Council - July 13, 2021

• THAT the Minutes of the Middlesex County Council meeting held on July 13, 2021 be approved as presented.

5.

DEPUTATIONS

5.a

1:15pm - KPMG 2020 Audit Report

Report from Ian Jeffreys, CPA, CA, Lead Audit Engagement Partner, KPMG and Dylan Taylor, CPA, CA, Audit Manager, KPMG

6.

ENQUIRIES OR NOTICES OF MOTION

7.

REPORTS

8.

NEW BUSINESS

8.a

EH!Tel Telecommunications Access - Road Use Agreement

Report from Wayne Meagher, County Barrister and Solicitor

• THAT the Municipal Access Agreement between the Corporation of the County of Middlesex and EH!Tel Networks Inc. be approved and that the necessary by-law to authorize the Warden and County Clerk to execute the attached Municipal Access Agreement be approved.

8.b

Community Paramedicine Update 2021

Report from Dustin Carter, Superintendent - Community Paramedicine, MLPS

• THAT the update regarding the Community Paramedicine programming be received for information.

9.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

10.

BY-LAWS

10.a

#7126 - A BY-LAW to authorize the Warden and the Clerk to execute a Telecommunications Municipal Access Agreement with EH!Tel Networks Inc.

10.b

#7127 - A BY-LAW designating prescribed Rates of Speed on County Roads No. 1 to 81 inclusive.

10.c

#7128 - A BY-LAW to Confirm Proceedings of the Council of the Corporation of the County of Middlesex - August 10, 2021

• THAT first and second reading of the By-laws be given.

• That third and final reading of the By-laws be given.

11.

COMMITTEE OF THE WHOLE

11.a

DELEGATIONS / REPORTS OF COUNTY OFFICERS

11.a.1

2:00pm - United Way - Elgin Middlesex - 2021 Update

Presentation from Kelly Ziegner, President & CEO, United Way Elgin Middlesex, and Heather Jackson, Associate Director, Development, United Way Elgin Middlesex

11.b

ACTION ITEMS

11.b.1

LDD Moth (European Gypsy Moth) Report

Report from Mark Brown, Woodlands Conservation Officer/Weed Inspector

• THAT County Council utilize a passive management response to the LDD Moth and that staff develop a ‘Good Neighbour Policy’.

11.b.2

2020 Surplus Report

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the year end surplus from the 2020 operating accounts in the amount of $2,686,050.95 ($2,140,608.91 (County) +$545,442.04 (Library)) be transferred to the tax rate stabilization reserve.

11.b.3

2020 Consolidated Financial Statements

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the 2020 Consolidated Financial Statements of the Corporation of the County of Middlesex be accepted; and

  THAT the 2020 financial statements be posted on the County’s website.

11.b.4

2020 Trust Financial Statements

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the 2020 Trust Financial Statements of the Corporation of the County of Middlesex be accepted; and

  THAT the 2020 Trust Financial Statements be posted on the County’s website.

11.b.5

Approved Capital Budget Project - HVAC Upgrades

Report from Brent Kerwin, Strathmere Lodge Administrator

• THAT Council approve The Lodge entering into an agreement with Whitty Stallaert Engineering to oversee the ICIP funded HVAC Project at a cost of $43,000 before taxes and additional fees/disbursements.

11.c

CORRESPONDENCE AND INFORMATION ITEMS

11.c.1

General Payables July 6 to July 30, 2021 totalling $320,564.85

11.c.2

Planning Payables July 6 to July 30, 2021 totalling $10,255.12

11.c.3

Social Services Payables July 6 to July 30, 2021 totalling $342,245.30

11.c.4

Strathmere Lodge Payables July 6 to July 30, 2021 totalling $164,850.87

11.c.5

Transportation Payables July 6 to July 30, 2021 totalling $1,822,227.71

11.c.6

MLPS Payables July 6 to July 30, 2021 totalling $990,017.28

11.c.7

ITS Payables July 6 to July 30, 2021 totalling $243,167.06

11.c.8

Economic Development Payables July 6 to July 30, 2021 totalling $15,612.23

11.c.9

Electronic Payments July 2021 totalling $2,342,921.79

11.c.10

Electronic Payments June 2021 totalling $2,208,695.56

• THAT Items 11.c.1 through 11.c.10 (payables) be received for information.

11.c.11

City of London Resolution Appointing Councillor Cornelissen to the London & Middlesex Community Housing Inc. Board of Directors

11.c.12

Letter from the Solicitor General re: Pet Safety - July 8, 2021

11.c.13

Middlesex-London Board of Health Meeting Update - July 15, 2021

11.c.14

Notice of Study Completion Thorndale Bridge

11.c.15

OPP Highway Safety Division - Preventable Fatal Collisions

11.c.16

OEB Notice - Enbridge Gas Rates 2022

11.c.17

Letter from Cargill re: Vaccination Clinic - July 22, 2021

11.c.18

Letter from Deputy Minister Kate Manson Smith re: Main Street Recovery Act - August 3, 2021

11.c.19

Letter from Minister Clark re: Municipal Modernization Program funding - Joint Payroll, Human Resources and Scheduling Solutions

11.c.20

Letter from Minister Clark re: Municipal Modernization Program funding - Joint Asset Management System Solution

11.c.21

Letter from Minister Clark re: Municipal Modernization Program funding - Joint Development Review and Approval Process Modernization

11.c.22

Letter from Minister Clark re: Municipal Modernization Program funding - Joint Procurement Process Review

11.c.23

Letter to Minister Clark from Middlesex County Warden re: Municipal Modernization Program funding approvals

11.c.24

AMO Policy Update - July 8, 2021

11.c.25

AMO Policy Update - July 20, 2021

11.c.26

Budget Variance Report - June 2021

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT Items 11.c.11 through 11.c.26 be received for Information.

12.

INQUIRIES

13.

NEW BUSINESS

13.a

Closed Session

• THAT the next portion of the meeting be closed to the public to consider a position, plan, procedure, criteria or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the municipality pursuant to subsection 239(2)(k) of the Municipal Act, 2001.

13.a.1

Property Matter

Report from Bill Rayburn, CAO

• THAT Council resume from its closed session.

13.b

Next Meetings

Tuesday, September 14, 2021
Tuesday, September 28, 2021
Tuesday, October 12, 2021
Tuesday, October 26, 2021
Tuesday, November 9, 2021
Tuesday, November 23, 2021
Thursday, December 2, 2021 at 4:00 pm - Inaugural
Tuesday, December 14, 2021

14.

ANNOUNCEMENTS

14.a

Thursday, September 16, 2021 - Middlesex County Warden's Charity Golf Tournament

15.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Marci Ivanic, Legislative Services Manager/Clerk to make a request at [email protected]

• That the meeting adjourn at p.m.