MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, September 14, 2021 at 1:00 P.m. - 3:00 P.m.

Middlesex County Building

399 Ridout Street North, London

THE MEETING WILL BE AVAILABLE AS FOLLOWS:
https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

BUSINESS ARISING FROM THE MINUTES

4.

MINUTES

• THAT the Minutes of the August 10, 2021 meeting of County Council be approved as presented.

5.

DEPUTATIONS

5.a

1:15pm - KPMG 2020 Audit Report

Report from Ian Jeffreys, CPA, CA, Lead Audit Engagement Partner, KPMG and Dylan Taylor, CPA, CA, Audit Manager, KPMG

6.

ENQUIRIES OR NOTICES OF MOTION

7.

REPORTS

8.

NEW BUSINESS

8.a

Appointment to the Western Fair Association Board of Governors

Report from Warden Cathy Burghardt-Jesson

• THAT County Council approve the appointment of Councillor John Brennan to the Western Fair Association Board of Governors for the 2021-2022 year, commencing November 2021, and that the Western Fair Association be advised accordingly.

8.b

Municipal Modernization Project - Development Tracking Solution

Report from Chris Baily, ITS Manager and Durk Vanderwerff, Director of Planning 

• THAT Middlesex County Council accept the selection committee’s recommendation to award Cloudpermit as the successful respondent of the Development Tracking Solution RFP for a total cost of $85,000.00.

8.c

Request for Quotation - Tandem Truck with Snow Plow Equipment

Report from Chris Traini, County Engineer

• THAT the bid submitted by Team Truck Centres (London) for the supply of one Freightliner 114SD Detroit Diesel tandem truck complete with winter maintenance equipment at a cost of $290,240.00 (plus HST) each be accepted.

8.d

Request for Quotation - Triaxle Truck with Snow Plow Equipment

Report from Chris Traini, County Engineer

• THAT the bid submitted by Team Truck Centres (London) for the supply of one Freightliner 114SD Detroit Diesel triaxle truck complete with winter maintenance equipment at a cost of $347,268.00 (plus HST) each be accepted.

9.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

10.

BY-LAWS

10.a

#7129 - A BY-LAW to Confirm the Proceedings of the September 14, 2021 Meeting of County Council

• THAT first and second reading of the By-law be given.

• THAT third and final reading of the By-law be given.

11.

COMMITTEE OF THE WHOLE

11.a

DELEGATIONS / REPORTS OF COUNTY OFFICERS

11.b

ACTION ITEMS

11.b.1

2020 Surplus Report

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the year end surplus from the 2020 operating accounts in the amount of $2,686,050.95 ($2,140,608.91 (County) +$545,442.04 (Library)) be transferred to the tax rate stabilization reserve.

11.b.2

2020 Consolidated Financial Statements

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the 2020 Consolidated Financial Statements of the Corporation of the County of Middlesex be accepted; and

  THAT the 2020 financial statements be posted on the County’s website.

11.b.3

2020 Trust Financial Statements

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the 2020 Trust Financial Statements of the Corporation of the County of Middlesex be accepted; and

  THAT the 2020 Trust Financial Statements be posted on the County’s website.

11.b.4

2020 Middlesex-London Emergency Medical Services Authority Financial Statements

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the 2020 Middlesex-London Emergency Medical Services Authority Financial Statements be approved.

11.b.5

2020 Library Financial Statements

Report from Cindy Howard, General Manager Finance and Community Services/Treasurer

• THAT the Middlesex County Library Board Financial Statements for the year ending December 31, 2020 be approved; and

  THAT the 2020 surplus be applied as follows: $335,000 towards the 2021 library operating costs, $665,000 to the County 2021 budget and the remaining $545,442 transferred to the County Tax Rate Stabilization reserve.

11.b.6

2021 (Revised) and 2022 Middlesex County Council and Library Board Meeting Calendars

Report from Marci Ivanic, Legislative Services Manager

• THAT the revised 2021 County Council and Library Board Meeting Calendar and the 2022 County Council and Library Board Meeting Calendar be approved as presented;

  THAT if required, a special County Council meeting may be called by the Warden; and

  THAT upon approval by County Council, copies of the revised 2021 and 2022 Meeting Calendars be circulated to County Councillors and local municipalities.

11.b.7

Strathmere Lodge Staff Educator Contract Renewal

Report from Brent Kerwin, Strathmere Lodge Administrator

• THAT the contract between Strathmere Lodge and Lena Hodgins for the provision of Staff Educator services be renewed for the period Sept. 1, 2021 to August 31, 2022; and 

  THAT the Lodge Administrator be authorized to sign the agreement.

11.b.8

Newbury Official Plan Amendment No. 13; McNaughton Dodge Chrysler Inc.; File No. 39-New-OPA13

Report from Durk Vanderwerff, Director of Planning

• THAT Amendment No. 13 to the Newbury Official Plan be approved and that staff be directed to circulate a Notice of Decision as required by the Planning Act, and that the Notice of Decision indicate that no written submissions were received concerning this application.

11.c

CORRESPONDENCE AND INFORMATION ITEMS

11.c.1

General Administration Payables August 1 to September 3, 2021 totalling $394,941.19

11.c.2

Planning Payables August 1 to September 3, 2021 totalling $6,521.06

11.c.3

Social Services Payables August 1 to September 3, 2021 totalling $388,094.65

11.c.4

Strathmere Lodge Payables August 1 to September 3, 2021 totalling $208,245.94

11.c.5

Road Payables August 1 to September 3, 2021 totalling $1,669,859.97

11.c.6

MLPS Payables August 1 to September 3, 2021 totalling $1,154,975.07

11.c.7

ITS Payables August 1 to September 3, 2021 totalling $248,880.46

11.c.8

Economic Development Payables August 1 to September 3, 2021 totalling $40,322.56

11.c.9

Electronic Payments - August 2021 totalling $2,032,646.24

• THAT Items 11.c.1 through 11.c.9 (Payables) be received for information.

11.c.10

Strathmere Lodge Census Report for July 2021

Report from Brent Kerwin, Strathmere Lodge Administrator

11.c.11

Final Approval of Clear Skies, Plan of Subdivision Phase II; File 39T-MC1401

Report from Durk Vanderwerff, Director of Planning

11.c.12

Letter from Good Roads re: Annual Managing Winter Operations Workshop

11.c.13

AMO Policy Update - September 1, 2021

11.c.14

AMO Policy Update - August 23, 2021

11.c.15

AMO Policy Update - August 19, 2021

11.c.16

Letter re: Appointment of CEO by London Middlesex Community Housing

11.c.17

Final Approval Ridge Crossing Plan of Condominium; File No. 39T-LB-CDM2101

Report from Durk Vanderwerff, Director of Planning

11.c.18

Municipal Modernization Program - Third Intake

• THAT Items 11.c.10 through 11.c.18 be received for information.

12.

INQUIRIES

13.

NEW BUSINESS

13.a

County Council Meetings

Tuesday, September 28, 2021

Tuesday, October 12, 2021

Tuesday October 26, 2021

Tuesday, November 9, 2021

Tuesday, November 23, 2021

Tuesday, December 2, 2021 at 4:00pm - Inaugural

Tuesday, December 7, 2021 (*Change subject to approval)

14.

ANNOUNCEMENTS

14.a

Thursday, September 16, 2021 - Warden's Charity Golf Tournament

14.b

Saturday, November 27, 2021 - Warden's Banquet

15.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Marci Ivanic, Legislative Services Manager/Clerk to make a request at [email protected]

• That the meeting adjourn at p.m.