MIDDLESEX COUNTY COUNCIL
AGENDA

Tuesday, August 12, 2025 at 1:00 P.m. - 2:00 P.m.

Middlesex County Building

399 Ridout Street North, London

Livestream: 
The livestream of the meeting will be available as follows: https://www.youtube.com/channel/UCSlRBMaSUbravUhLTjSKc9A

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1.

CALL TO ORDER AND WARDEN’S REMARKS

2.

PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

3.

APPROVAL OF THE AGENDA

• THAT the Agenda be approved as presented.

4.

ADOPTION OF MINUTES AND RECOMMENDATIONS OF THE COMMITTEE OF THE WHOLE

4.a

Minutes of the July 7, 2025 Special Meeting of Middlesex County Council

4.b

Minutes of the July 8, 2025 Meeting of Middlesex County Council

4.c

Closed Session Minutes of the July 7, 2025 Special Meeting of Middlesex County Council

4.d

Closed Session Minutes of the July 8, 2025 Meeting of Middlesex County Council

• THAT the Minutes of the July 7, 2025 Special Meeting and the July 8, 2025 Regular Meeting be approved as presented; 

  THAT the Closed Session Minutes of the July 7, 2025 Special Meeting and the July 8, 2025 Regular Meeting be approved as presented; 

  AND THAT the recommendations made by the Committee of the Whole as set out in the Minutes of the July 8, 2025 meeting be adopted.

5.

NEW BUSINESS

5.a

ACTION ITEMS

5.a.1

Appointment to the Middlesex Accessibility Advisory Committee

Report from Warden Brian Ropp & Deputy Warden Aina DeViet

• THAT the Appointment to the Middlesex Accessibility Advisory Committee report be received for information;

  AND THAT the necessary by-law be introduced at the August 8, 2025 meeting of Council to appoint William Kampers to the Middlesex Accessibility Advisory Committee.

6.

INQUIRIES

7.

NOTICES OF MOTION

8.

COUNCILLOR'S COMMENTS AND OTHER BUSINESS

9.

COMMITTEE OF THE WHOLE

• THAT Committee of the Whole convene at ___pm.

9.a

DELEGATIONS

9.b

REPORTS FROM COUNTY OFFICERS

9.c

ACTION ITEMS

9.c.1

Middlesex County Community Improvement Support Program (CISP)

Report from Cara Finn, Director of Economic Development, Durk Vanderwerff, Interim CAO & Director of Planning & Development and Paul Shipway, General Manager of Strategic Initiatives & Innovation

• THAT the Middlesex County Community Improvement Support Program (CISP) Report be received for information;

  THAT staff be directed to bring forward a by-law for Council consideration to adopt the Middlesex County Community Improvement Support Program (CISP), attached as Appendix ‘C’;

  AND THAT Middlesex County Community Improvement Support Program (CISP) program funding be directed to 2026 Middlesex County Budget deliberations for consideration.

9.c.2

Village of Newbury Hybrid Official Plan Procedures

Report from Marion-Frances Ramos Cabral, Planner, Abby Heddle-Jacobs, Planner II (Policy & Special Projects) & Paul Shipway, General Manager of Strategic Initiatives & Innovation

• THAT Middlesex County receive the Newbury Hybrid Official Plan Procedures Report for information;

  THAT Middlesex County Council approve the procedural documents titled Middlesex County Official Plan Amendment Procedure (Appendix ‘A’) and Middlesex County Official Plan Amendment Procedure – Newbury Chapter (Appendix ‘B’), establishing formalized processes for considering amendments to the County Official Plan and the Newbury Chapter therein;

  THAT staff be directed to seek a Newbury Council resolution in support of the Newbury Official Plan Procedure;

  AND THAT subject to Newbury Council support resolution:

  1. Staff be directed to bring forward, for Council consideration, an amending by-law to Middlesex County By-law No. 7263 – Delegation of Duties, to delegate to the Council of the Village of Newbury, under the direction of the Director of Planning & Development, the authority to hold statutory public meetings for applications to amend the Newbury Chapter of the Middlesex County Official Plan, in accordance with applicable County procedures and the Planning Act;
  2. Staff be directed to bring forward, for Council consideration, an amending by-law to Middlesex County By-law No. 7218 – Tariff of Fees for Planning Matters, to establish an application fee of $2,000 for privately initiated amendments to the Newbury Chapter of the Middlesex County Official Plan.

9.c.3

Middlesex County AI-Powered Website Chatbot

Report from Chris Bailey, Director of Information Technology Services

• THAT the Middlesex County AI-Powered Website Chatbot report be received for information.

9.d

CORRESPONDENCE AND INFORMATION ITEMS

9.d.1

Electronic Payments - June 2025

9.d.2

General Payables May 30, 2025 to June 27, 2025 totaling $1,175,166.28

9.d.3

Information Technology Payables May 30, 2025 to June 27, 2025 totaling $185,365.15

9.d.4

Library Payables May 30, 2025 to June 27, 2025 totaling $341,322.50

9.d.5

MLPS Payables May 30, 2025 to June 27, 2025 totaling $1,277,918.95

9.d.6

Planning Payables May 30, 2025 to June 27, 2025 totaling $10,979.47

9.d.7

Roads Payables May 30, 2025 to June 27, 2025 totaling $2,294,472.25

9.d.8

Social Services Payables May 30, 2025 to June 27, 2025 totaling $1,448,849.19

9.d.9

Strathmere Lodge Payables May 30, 2025 to June 27, 2025 totaling $248,790.97

9.d.10

Economic Development Payables May 30, 2025 to June 27, 2025 totaling $47,167.22

9.d.11

Ministry of Long Term Care Compliance Inspection - Inspection No. 2025-1622-0004

Report from Brent Kerwin, Strathmere Lodge Administrator

9.d.12

Strathmere Lodge Monthly Census Report - June 2025

Report from Brent Kerwin, Strathmere Lodge Administrator

9.d.13

Uncontested Plan of Condominium Exemption; Municipality of Middlesex Centre; File No. 39T-MC-CDM2302; Timberwalk Phase 5 (Sifton Properties Limited)

Report from Teresa Hill, Planning and Development Coordinator

9.d.14

Ausable Bayfield Maitland Valley Source Protection Region - Municipal Newsletter - July 2025

9.d.15

Correspondence from MPP Steve Pinsonneault regarding Support for Initiative to Establish a Middlesex County Archives

9.d.16

St. Clair Region Conservation Authority - Draft A.W. Campbell Conservation Area Master Plan

9.d.17

Middlesex-London Board of Health Report No. 48.25 - Household Food Insecurity: A Primer for Municipalities

9.d.18

Municipality of Thames Centre Council Resolution to Request Middlesex County Council to Designate Community Safety Zones in School Areas - July 16, 2025

9.d.19

Municipality of Thames Centre Council Resolution on Incorporating Bump Outs in the King Street Strong Sewer Upgrade and Road Urbanization - July 30, 2025

9.d.20

Independent Electricity System Operator (IESO) Long Term Two Procurement Program - Community Engagement

• THAT items 9.d.1 to 9.d.20 be received for information.

• THAT Committee of the Whole rise at ___ pm.

10.

CLOSED SESSION

• THAT the next portion of the meeting be closed at ___pm in order to consider the following: 

  10.a - Human Resources Matter. A personal matter pertaining to identifiable individuals, including municipal employees, pursuant to subsections 239(2)(b) of the Municipal Act, 2001.

10.a

Human Resources

10.b

Closed Session Minutes - July 7, 2025 Special Meeting of Middlesex County Council

10.c

Closed Session Minutes - July 8, 2025 Meeting of Middlesex County Council

11.

RISE AND REPORT FROM CLOSED SESSION

• THAT Council rise from Closed Session at ___pm.

12.

BY-LAWS

12.a

#7350 - A BY-LAW to appoint Paul Shipway as Chief Administrative Officer

12.b

#7351 - A BY-LAW to amend By-law #7203 to appoint Members to Committees and Boards for the 2022-2026 term of Council.

12.c

#7352 - A BY-LAW to Confirm the Proceedings of the August 12, 2025 Meeting of County Council

• THAT the by-laws be given a first and second reading.

• THAT the by-laws be given a third and final reading.

13.

ANNOUNCEMENTS

13.a

Next Meetings

• Tuesday, September 9, 2025
• Tuesday, September 23, 2025
• Tuesday, October 7, 2025 

13.b

Western Ontario Wardens Caucus - Western Ontario Municipal Conference - October 17, 2025

14.

ADJOURNMENT

Accessible formats and communication supports are available upon request. Please contact Marcia Ivanic, Legislative Services Manager/Clerk to make a request at [email protected]

• THAT the meeting adjourn at ___pm.